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Minutes of Village Board Meeting - August 22, 2006President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Dennis Martin, Barry Thompson, John Jun, & Terry Houchens. Members absent: Ray Mason. Also present: Jim Grabowski – Village Administrator, Chris Spesia – Village Attorney, Rob Tonarelli – Superintendent of Public Works, Lloyd Unland - Police Chief, Donna Buckley – Village Treasurer, Chuck White – Building & Zoning Officer, & Al Yancey – Fire Chief/Administrator. Changes To Agenda –President Briscoe stated that there were no changes to be made. Review of Minutes – Minutes of Village Board Meeting of July 25, 2006 were reviewed. Trustee Horvat stated that on page 2, paragraph 1, line 4 1,000 should read 1,000,000 sq. ft. Trustee Martin moved, Trustee Jun seconded the motion to accept the minutes of July 25, 2006 meeting as corrected. Ayes: Martin, Houchens, Thompson, Jun & Horvat Nays: None Absent: Mason Motion carried. Minutes of Village Board Meeting of August 8, 2006 were reviewed. Trustee Houchens moved, Trustee Jun seconded the motion to accept the minutes of August 8, 2006 as presented. Ayes: Jun, Martin, Houchens & Horvat Nays: None Abstain: Thompson Absent: Mason Minutes of Plan/Zoning Meeting of June 20, 2005 were reviewed-there were no questions or comments. President Briscoe noted that they will be placed on file. Bills and Transfers – Trustee Martin noted that the Finance Committee had reviewed them and recommended their approval. Trustee Martin also noted that an overpayment on park site fees to Meadowbrook Homes be included on the bills. Trustee Martin moved, Trustee Jun seconded the motion to approve the Bills and Transfers as presented. Ayes: Horvat, Jun, Thompson, Houchens, & Martin Nays: None Absent: Mason Motion carried. Treasurer's Report – Trustee Martin noted that the Finance Committee had reviewed the Treasurer's Report and recommended its approval. Trustee Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Ayes: Houchens, Horvat, Martin, Jun & Thompson Nays: None Absent: Mason Motion carried. Public Forum – opened at 7:07 p.m. Mark from Westside Tractor Sales in Rockdale, Il stated that he had turned in a bid package for the wheel loader and felt that the overall value of the machine was a big investment. He stated that his bid was $302.05 higher than the lowest bid and that he hoped that more than the purchase price was being considered. He created a price package he felt included the specs that the village wanted but that the low bid machine did not have the specific specs that the village was looking for. Hearing no further comments or questions President Briscoe closed the public forum at 7:10 pm. Consent Agenda – there were no items to be considered. Old Items – there were no old items to be considered. New Items – Presentation and Acceptance of Audit Report – President Briscoe introduced Brian Zabel of the accounting firm of Brian Zabel & Associates. Mr. Zabel’s accounting firm performed the audit for fiscal year 2006 for the village. He stated that the Village has over $30 million in the bank of which 40 percent is spoken for in road construction and infrastructure projects in the coming year and $18.5 million is owed for bonds. Mr. Zabel noted that the increase in revenue was attributed mainly to the increase in the village’s population which gave the village more state funds including sales and income taxes. President Briscoe stated that the biggest expenditure for the past fiscal year was the waste water treatment plant expansion of which cost $11 million and that it had been done without bonding. Trustee Martin moved, Trustee Jun seconded the motion to approve the audit report for year ending April 30, 2006. Ayes: Thompson, Jun, Horvat, Martin & Houchens Nays: None Absent: Mason Motion carried. Ordinance Amending Section 3-4-7 (A) of Village Code, Creating "A4" Liquor License – Trustee Jun moved, Trustee Houchens seconded the motion to approve Ordinance #2006-33 amending Section 3-4-7 (A) of the Village Code, Creating "A4" liquor license for wine sales at Bean Encounter. Trustee Thompson commented that the liquor commission had never reviewed the specifics of the license. He stated that the license had been brought to a workshop for general discussion and the consensus was to bring it back to the liquor commission. Administrator Grabowski stated that at the last board workshop it was suggested to word the ordinance that the license allows for the consumption of wine on the premise and the purchase of wine for removal from the premise. He also stated that it was an oversight on the village staff and that a liquor commission meeting was never posted. Trustee Thompson then proceeded to question the owner on what exactly was his original request. The owner stated that the original request was for an A3 license and that by creating the A4 license it would allow the sale of wine by the glass on the specified premises or the sale of wine in its original container, with the seals unbroken. Trustee Horvat questioned whether the business would be able to sell liquor through the drive-up window? President Briscoe suggested that the wording in the ordinance be amended to prohibit the sale of either a glass of wine or a bottle through the drive-up window. Attorney Spesia stated that it was not in the ordinance but that it should be. Trustee Horvat stated that he was still uncomfortable with a coffee house selling liquor. Trustee Houchens questioned weather the establishment could sell alcohol outside due to the fact that they have outdoor tables. Administrator Grabowski stated that the license does not allow for consumption outside the building. Trustee Martin, Trustee Jun moved to amend the motion to add language to the ordinance to include only the sale by glass or bottle within building and specifically not through the drive-up window. Ayes: Thompson, Horvat, Houchens, Martin & Jun Nays: None Absent: Mason Motion carried. President Briscoe called for a vote on the original motion. Ayes: Houchens, Martin & Jun Nays: Thompson & Horvat Absent: Mason Motion carried. Ordinance Amending Title 6-5-1, Dedication of School Sites & Title 6-5-7 Prerequisite to Annexation Agreement of the Municipal Code– Trustee Martin moved, Trustee Thompson seconded the motion to approve Ordinance #2006-34 amending Title 6, Chapter 5, Section 1, dedication of school sites or for payments of fees in lieu thereof, and Title 6, Chapter 5, Section 7, prerequisite to annexation agreement of the municipal code. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Jun & Horvat Nays: None Absent: Mason Motion carried. Resolution Authorizing Execution of an Intergovernmental Agreement with Kendall County for Ridge Road Construction –Administrator Grabowski stated that Kendall County would organize the project and finance a portion of it with MFT dollars. The County’s contribution to the project is $550,000 and the amount to be collected from OPUS is $781,049 with the remainder ($107,752) hopefully to be met by further development contributions or by the Village. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2006-R-690 authorizing execution of an intergovernmental agreement with Kendall County for the Ridge Road improvements. Trustee Martin commented that when coming south on Ridge Road it is sometimes difficult to see the oncoming intersection due to the fact that there is a crest in the road just before it. He hoped that it would be looked at closely with the engineering firms working on the road. President Briscoe further instructed the village engineering firm to send a letter to the county taking into consideration the sight lines just north of the interstate. Hearing no further comments President Briscoe called for a vote on the motion. Ayes: Jun, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. Resolution Authorizing Execution of an Intergovernmental Agreement with Minooka Fire Protection District for Ridge Road Improvements – Administrator Grabowski commented that the intergovernmental agreement with the Minooka Fire Protection District was for reimbursement of traffic signal preemption equipment. The equipment allows emergency vehicles to control traffic signals in route to a call. The equipments estimated cost is $12,000 of which the village has agreed to pay and the Fire District has agreed to reimburse the village for the cost. Trustee Thompson moved, Trustee Jun seconded the motion to approve Resolution #2006-R-691 authorizing execution of an intergovernmental agreement with the Minooka Fire Protection District for Ridge Road emergency preemption equipment. President Briscoe called for a vote on the motion. Ayes: Horvat, Jun, Thompson, Houchens & Martin Nays: None Absent: Mason Motion carried. Resolution Approving Change Order #6 for Well #8 Treatment Facility, L.J. Dodd – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2006-R-692 authorizing change order #6 for well #8 treatment facility to L.J. Dodd for a deduction in the amount of $389.30. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Jun & Thompson Nays: None Absent: Mason Motion carried. Resolution Approving Change Order #5 for Well #9 Treatment Facility, L.J. Dodd – Trustee Thompson moved, Trustee Houchens seconded the motion to approve Resolution #2006-R-693 authorizing change order #5 for Well #9 treatment facility, to L.J. Dodd for a deduction in the amount of $18,950.80. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Jun, Horvat, Martin & Houchens Nays: None Absent: Mason Motion carried. Resolution Approving Pay Request #8 for Well #9 Treatment Facility, L.J. Dodd– Trustee Thompson moved, Trustee Jun seconded the motion to approve Resolution #2006-R-694 authorizing pay request #8 for well #9 treatment facility to L.J. Dodd in the amount of $206,807. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Houchens, Martin & Jun Nays: None Absent: Mason Motion carried. Resolution Approving Change Order #2 for Well #9 Site Work, P. T. Ferro – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2006-R-695 authorizing change order #2 for well #9 site work to P. T. Ferro for a deduction of $6,193.15. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Jun & Horvat Nays: None Absent: Mason Motion carried. Resolution Approving Pay Request #3 for Well #9 Site Work, P. T. Ferro – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2006-R-696 authorizing pay request #3 for well #9 water treatment plant to P. T. Ferro in the amount of $37,357.20. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Jun, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. Resolution Awarding Low Bidder for Purchase of a Wheel Loader –Trustee Martin moved, Trustee Jun seconded the motion to table the resolution awarding low bidder for purchase of a wheel loader to the next village board meeting of September 12, 2006 so that the item can be discussed at a public works meeting with a date and time to be announced. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Jun, Horvat, Martin & Houchens Nays: None Absent: Mason Motion carried. Resolution for Boat Access Grant Application – Administrator Grabowski stated that the property is located along the DuPage River and that the village is working with the Channahon Park District on the design and grant application. Trustee Houchens moved, Trustee Martin seconded the motion to approve Resolution #2006-R- 697 authorizing the application for a boat access area development grant for development of the property along the Dupage River. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Jun & Thompson Nays: None Absent: Mason Motion carried. Staff Reports –Administrator Grabowski reported that the next Cruise Night was scheduled for Wednesday, August 23rd from 6-9 pm. Thursday, August 24th is movie in the park, Friday, August 25th is the teen dance and Saturday, August 26th is Summerfest. There is a 5K race at 8 am on Saturday, August 26th. Parks/Recreation/Public Safety Committee Report – Chairman Houchens had nothing to report. Public Works Committee Report – Chairman Thompson stated that they needed to set up a date for a short public works meeting to discuss bids for the wheel loader. Finance/Personnel Committee Report – Chairman Martin wanted to thank village treasurer, Donna Buckley and Nick Narducci for their work in the finance department. Ordinance Committee Report – Trustee Jun in the absence of Chairman Mason had nothing to report. Economic Development/Public Relations – Chairman Thompson stated that Thursday, August 23rd an outdoor movie was scheduled for the intermediate school baseball field with starting time at 7:30 pm. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe commented that the Planning and Zoning Board had approved the final plat for Pasquinelli Builders at there last meeting and that it will come to the Board in a workshop format. Executive Session - President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Jun moved, Trustee Horvat seconded the motion to go into executive session to discuss the performance of a village employee at 7:56 p.m. Ayes: Houchens, Horvat, Martin, Jun & Thompson Nays: None Absent: Mason Motion carried. Trustee Jun moved, Trustee Horvat seconded the motion to return to regular session at 8:15 p.m. Ayes: Jun, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. President Briscoe noted that there was no action to be taken from executive session. As Appropriate – Trustee Thompson commented that he was very disappointed that the school board voted down the tax abatement request that would have brought an industrial developer to town and bring additional tax revenue to the village and to the school districts. President Briscoe feels that it is not a defeat to the village but a defeat to the taxpayers. The development would have brought in revenue for all districts with no additional children added to the school systems. He stated that the village board had worked carefully with the school board for the last eight months to draft an agreement. Trustee Martin commented that people of the school districts will be paying higher taxes due to the fact that the board voted down the request. He feels that some individuals on the board were voting on personal and personality issues and not the issues of importance. Trustee Houchens stated that he was also disappointed with the school board in the way they voted, because the village was asking for a short term situation that the schools would profit from and also the taxpayers. Trustee Jun commented that the board had all the information and that the citizen’s of the community need intergovernmental cooperation at all levels. We need to be in a partnership with the different boards. Trustee Horvat shares everyone’s thoughts and felt that the school board should have voted in favor of the request. Trustee Thompson moved, Trustee Jun seconded the motion to adjourn the meeting at 8:26 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk
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