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Minutes of Village Board Meeting - December 19, 2006President Jason Briscoe called the meeting to order at 6:09 p.m. followed by the Pledge of Allegiance. Members present: John Horvat (entered meeting at 6:25 p.m.), Ray Mason, Dennis Martin, Barry Thompson, John Jun and Terry Houchens. Also present: Jim Grabowski - Village Administrator, Rob Tonarelli – Superintendent of Public Works, Lloyd Unland – Police Chief, Donna Buckley – Village Treasurer, Chris Spesia - Village Attorney, Sean Kelly – Village Engineer, & Chuck White – Village Building Officer/Inspector. Changes To Agenda –President Briscoe stated that there were no changes to the agenda. Review of Minutes – Minutes of Village Board Meeting of November 28, 2006 were reviewed. Trustee Houchens moved, Trustee Mason seconded the motion to approve the minutes of the Village Board meeting of November 28, 2006 as presented. Ayes: Houchens, Mason & Martin Nays: None Present: Thompson Absent: Horvat & Jun Motion carried. Minutes of Plan/Zoning Meeting of November 21, 2006 were reviewed – there were no questions or comments. President Briscoe noted that they will be placed on file. Bills and Transfers – Trustee Martin noted that the Finance Committee had reviewed them and recommended their approval. Trustee Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers with the exception of R. E. Hamilton’s invoice for work on the waste water treatment plant on page 9 of the open invoice list. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Houchens & Martin Nays: None Absent: Horvat & Jun Motion carried. Treasurer's Report – Trustee Martin noted that the Finance Committee had reviewed the Treasurer's Report and recommended its approval. Trustee Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson & Mason Nays: None Absent: Jun & Horvat Motion carried. Public Forum – opened at 6:14 p.m. President Briscoe acknowledged the winners of the holiday house decorating contest. 1st place – The Vano Family of 637 Maplewood Drive, 2nd Place – The Golas Family of 1603 Creekside Circle, 3rd Place – The Cermak Family of 1568 Bluestem Court. He presented the Vano Family with $100.00 for placing first in the contest.
David Jankowski of 103 Crestview Court, Minooka, IL stated that he wanted to thank Jim Grabowski, Sean Kelly and various officials of Minooka for the hard work that had been done for the Minooka Bible Church and the water main issues that were being brought before the board tonight. He went on to inform the board just what the church does. He stated that the church twice a month, will fill boxes with food for people in the area who don’t have enough food to eat, and went on to say that the work is done for free by about 15 - 20 volunteers, perhaps 30 hours a month. Hearing no further comments President Briscoe closed the public forum at 6:17 p.m. Consent Agenda - Trustee Thompson moved, Trustee Mason seconded the motion to approve Item 9B on the consent agenda. Resolution Approving Pay Request #1 for 2006 MFT & Non MFT Maintenance Program to P. T. Ferro Construction Company in the amount of $184,112.35 (2006-R-738) Ayes: Thompson, Martin, Mason & Houchens Nays: None Absent: Jun & Horvat Motion carried. Old Items – Continued Public Hearing to Consider Terms of Annexation Agreement of Kaufman/Orloff Property (Ridge and Wildey Roads) – President Briscoe opened the public hearing at 6:20 p.m. No one came forward. New Items – Kaufman/Orloff Property Annexation, Case #2006-12 Ordinance Authorizing Execution of an Annexation Agreement – Administrator Grabowski stated that the annexation is necessary due to the fact that the Village needs a right of way dedication along the two properties as part of road improvements required for the Summerfield development. He went on to say that a 75 foot dedication was necessary for a Ridge Road right of way and 50 feet was required along Wildey Road. Trustee Thompson moved, Trustee Houchens seconded the motion to approve Ordinance #2006-45 authorizing execution of an annexation agreement with Kaufman/Orloff property located at the SW corner of Ridge Road and Wildey Road, Case #2006-12. Ayes: Martin, Houchens, Thompson, Mason & Briscoe Nays: None Absent: Jun & Horvat Motion carried. Ordinance Annexing Certain Territory into Village of Minooka – Trustee Thompson moved, Trustee Mason seconded the motion to approve Ordinance #2006-46 annexing property located at the SW corner of Ridge Road and Wildey Road. Ayes: Mason, Thompson, Houchens & Martin Nays: None Absent: Horvat & Jun Motion carried. Ordinance Rezoning Land Located in Village of Minooka (Kendall County Ag to Minooka B2) – Trustee Mason moved, Trustee Houchens seconded the motion to approve Ordinance #2006-47 rezoning property located at the SW corner of Ridge Road and Wildey Road from Kendall County Ag to Minooka B2. Ayes: Thompson, Martin, Mason & Houchens Nays: None Absent: Jun & Horvat Motion carried. Trustee Horvat entered the meeting at 6:25 p.m. Ordinance Rezoning Land (Minooka R1 to Minooka B2) – Trustee Thompson moved, Trustee Houchens seconded the motion to approve Ordinance #2006-48 rezoning land from Minooka R1 to Minooka B2. Ayes: Houchens, Martin, Mason & Thompson Nays: None Present: Horvat Absent: Jun Motion carried. Public Hearing to Consider Terms of an Annexation Agreement with Raycorp Inc. (Khater Farm Property) Case #2006-04 – President Briscoe opened the public hearing at 6:27 pm. No one came forward. Administrator Grabowski stated that the public hearing would be continued to the next village board meeting of January 9, 2007 since all the accurate materials were not handed in. Trustee Martin moved, Trustee Thompson seconded the motion to continue the public hearing for an annexation agreement with Raycorp Inc. (Khater Farm Property) Case #2006-04 until the next village board meeting of January 9, 2007. Mr. Tom Rayburn, president of Raycorp, Inc. briefly outlined the plan to annex approximately seventy six acres of land for a commercial and residential development located along the east side of Ridge Road, south of McEvilly Road. Ayes: Thompson, Horvat, Martin, Mason & Houchens Nays: None Absent: Jun Motion carried. Variance Request at 401 McCoy Court– Administrator Grabowski stated that the petitioner has an accessory structure in the rear yard and would like to build a driveway to reach it with his vehicles. The petitioner would like to build portions of the driveway only two feet from the property line. Trustee Martin moved, Trustee Thompson seconded the motion to approve Ordinance #2006-49 granting a variance for 401 McCoy Court to locate a driveway for an accessory structure closer than five feet to the property line. Ayes: Horvat, Thompson, Houchens, Mason & Martin Nays: None Absent: Jun Motion carried. Trustee Jun entered the meeting at 6:40 p.m. Ordinance Amending Title 5, Chapter 11, Section 6, Variations of the Municipal Code – Administrator Grabowski stated that Pierce Hardy Limited Partnership also known as 84 Lumber had made a text amendment request to amend the municipal code to allow variances to sign heights. The specific language request is, "to permit signs constructed to a height of not more than fifty feet above the normal finished grade beneath it to the top of the sign and with a signage face not to exceed two hundred square feet, for property located in B zoning districts and M zoning districts and located within one thousand seven hundred fifty feet of the right of way of Interstate 80". He went on to say that the Planning and Zoning Commission held a public hearing and recommended denying the request. Trustee Mason moved, Trustee Martin seconded the motion to approve Ordinance #2006-50 amending Title 5, Chapter 11, Section 6 of the municipal code to allow variations of sign heights. Trustee Martin stated that there are other signs in town that probably exceed the requirements of the village code but were probably granted under an annexation agreement. Attorney Spesia stated that he took a survey of other communities and that they do have variances for sign size and height. Mr. Michael Bukowski, National Director for Outdoor Signage for Pierce-Hardy, stated that with the type of sign that 84 Lumber is depicting it would draw attention from travelers on the interstate and boost the visibility of the store. He also stated that the store is within view of Interstate 80 and that the interstate is traveled by thousands of vehicles everyday so with a larger sign for their business it would be beneficial to the business and would increase sales. President Briscoe questioned, "Where does the village draw the line with signage; as to what type of signs, and the location of signs." He gave an example: If a daycare wanted to locate in the village they could request a sign 50’ above the normal grade and then all you would see would be a city of tall signs. Trustee Martin stated that 84 Lumber is not requesting a sign permit at this time but is only asking for a text amendment to the village code to allow for variances to sign heights. Trustee Mason feels that the village should amend the municipal code to allow variances for signs. President Briscoe said that he felt that some other businesses in town might benefit from larger signs. Trustee Thompson commented that he thought that signs should be handled in the annexation agreements. Trustee Houchens questioned that if this text amendment is approved would the ordinance still be 25 feet above finished grade but give a variance up to 50 feet and nothing higher. The Board answered yes. Trustee Martin stated that there was not going to be a deluge of requests for signs because areas west of this particular parcel are zoned industrial. Trustee Horvat commented that Interstate 80 is the longest road in town and in looking at Minooka’s comprehensive plan, as the town grows, this area is going to be considered a large portion of town and it may encourage more large signs. Hearing no further discussion President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Mason & Jun Nays: Thompson & Horvat Motion carried. Resolution Accepting the Low Bid for Ridge Road Reconstruction – Administrator Grabowski stated that the landscape for Ridge Road and Mondamin Street would be re-bid to save additional money. Trustee Thompson moved, Trustee Jun seconded the motion to approve Resolution #2006-R-739 accepting the low bid for Ridge Road reconstruction to D. Construction in the amount of $3,206,147.52. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Jun, Horvat, Martin & Houchens Nays: Mason Motion carried. Resolution Accepting the Low Bid for Mondamin Street Reconstruction – Trustee Thompson moved, Trustee Martin seconded the motion to table a resolution accepting the low bid for Mondamin Street reconstruction. Ayes: Horvat Nays: Jun, Thompson, Houchens, Mason & Martin Motion failed. After discussion Trustee Thompson moved, Trustee Martin seconded the motion to approve Resolution #2006-R-740 awarding the low bid for Mondamin Street reconstruction to D. Construction in the amount of $2,008,772.26. Ayes: Houchens, Horvat, Martin, Mason, Jun & Thompson Nays: None Motion carried. Ordinance Amending Title 3, Chapter 4, Section 7, Number of Licenses, Fees– Trustee Mason moved, Trustee Thompson seconded the motion to approve Ordinance #2006-51 increasing the number of A4 liquor licenses for Bean Encounters. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Jun Nays: None Motion carried. Resolution Authorizing Execution of an Agreement with Minooka Bible Church for Water Main Improvements – Administrator Grabowski stated that some revisions were made to the agreement and that some of them are: 1. The Church does not want to take possession of the 4" water main but would connect to the 10" water main with a new service line. 2. If needed, boring under Wabena Avenue would be paid by the Church. 3. The Village will make every effort to obtain an easement from the property owner to the east for the water main loop hopefully by January 2010, if not the water main loop shall be completed within a reasonable period of time after the easement is acquired. 4. If they expand their building or parking lot by 10% in size the Church would need to combine the stormwater detention areas. Another agreement is that the Church shall post a Letter of Credit within 30 days of the agreement in the amount of $91,541 to ensure completion of the water main loop. The overall total of the project is $39,317.50 in which the Village is paying $15,510.00 and the Minooka Bible Church is paying $23,807.50. Trustee Martin moved, Trustee Mason seconded the motion to approve Resolution #2006-R-741 authorizing execution of an agreement with Minooka Bible Church for certain improvements and dedication of right of way. Ayes: Horvat, Jun, Houchens, Mason & Martin Nays: Thompson Motion carried. Resolution Approving Change Order #4, Massasoit/Wabena Project to C. Thompson & Son, Inc.– Administrator Grabowski stated that the project included installation of a ten inch water main on the west side of Wabena Avenue, north of Coady Drive, then cross under Wabena to the Minooka Bible Church property line. The work is necessary for the Minooka Bible Church expansion. The water line will be extended to the Meadows subdivision by the Bible Church to loop the system by January 1, 2010. Trustee Horvat moved, Trustee Martin seconded the motion to approve Resolution #2006-R-742 authorizing change order #4 for the utility upgrades and relocations on Massasoit Street/Wabena Avenue project in the amount of $39,318. Ayes: Jun, Martin, Houchens, Horvat & Mason Nays: Thompson Motion carried. Resolution Authorizing Execution of Renewal of the Salt Storage Shed Contract with C. Thompson & Son, Inc - Trustee Mason moved, Trustee Martin seconded the motion to approve Resolution #2006-R-743 authorizing execution of a rental agreement with C. Thompson & Sons, Inc for salt storage rental units at a cost of $1,800 per unit, per year. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Jun, Mason & Horvat Nays: None Motion carried. Resolution Approving Request for Letter of Credit Reduction, Arbor Lakes, Unit 1B – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2006-R-744 approving a bond reduction for Arbor Lakes Unit 1B in the amount of $468,984.44. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Jun Nays: None Motion carried. Resolution Authorizing Purchase of Two Squad Units from Thomas Dodge – Trustee Houchens moved, Trustee Jun seconded the motion to approve Resolution #2006-R-745 authorizing the purchase of two squad cars from Thomas Dodge of Orland Park, IL in the amount of $19,700 each. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes; Thompson, Jun, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Appointment of Plan/Zoning Board Commissioner – Trustee Martin moved, Trustee Thompson seconded the motion to appoint Jim Brownlee as a commissioner on the Plan/Zoning Board to fulfill the remaining term of resigning commissioner Pat Zelko’s. Jim Brownlee has been a resident for 2 ½ years and has been on the Citizen’s Advisory Committee. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason, Jun & Thompson Nays: None Motion carried. Ordinance Amending Title 1, Chapter 6, Section 2, Quorum of the Municipal Code to Allow Meeting Attendance by Video or Audio Conference – Trustee Mason moved, Trustee Jun seconded the motion to approve Ordinance #2006-52 regulating electronic attendance at village meetings. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Jun, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Approving Final Pay Request for Ridge North Sewer and Water Extension, C. Thompson – Trustee Thompson moved, Trustee Mason seconded the motion to approve Resolution #2006-R-746 authorizing final pay request to C. Thompson & Sons in the amount of $3,829.67 for the Ridge North water main & sanitary sewer extension. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Jun, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Public Hearing for Tax Levy – opened at 7:59 p.m. No one came forward. Ordinance Increasing the Street and Bridge Levy – Trustee Martin moved, Trustee Jun seconded the motion to approve Ordinance #2006-53 increasing the street and bridge levy from 0.06 to 0.10. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Jun, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Ordinance Establishing the 2006 Tax Levy – Trustee Martin moved, Trustee Houchens seconded the motion to approve Ordinance #2006-54 establishing the 2006 tax levy. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Jun, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Staff Reports – Administrator Grabowski stated that he wanted to thank Brian Zabel, Donna Buckley and also the finance committee for their help on the tax levy. He also wanted to wish everyone a Merry Christmas and a Happy New Year. Parks/Recreation/Public Safety and Storm Water Detention Committee Report – Chairman Houchens reported that the next Parks Committee meeting was scheduled for January 16, 2007 at 4:00 p.m. Public Works Committee Report – Chairman Thompson stated that the next Public Works Committee meeting was scheduled for January 17, 2007 at 7:00 p.m. Finance/Salary/Personnel Committee Report – Chairman Martin stated that the next Finance Committee meeting was scheduled for January 16, 2007 at 5:00 p.m. He also wanted the Board to know that staff would get started on the 2007-08 budget in mid January and that hopefully the committee would have it to the Board by late March or early April. Economic Development/Public Relations Committee Report – Chairman Thompson stated that the next Economic Development meeting was scheduled for January 17, 2007 at 6:00 p.m. He also wanted to thank the residents who decorated for the house decorating contest and congratulated the Vano Family for winning the contest. Ordinance Committee Report - Chairman Mason had nothing to report. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Martin moved, Trustee Thompson seconded the motion to go to executive session to discuss personnel and probable litigation at 8:05 p.m. Ayes: Houchens, Horvat, Martin, Mason, Jun & Thompson Nays: None Motion carried. Trustee Mason moved, Trustee Houchens seconded the motion to return to regular session at 8:57 p.m. Ayes: Martin, Houchens, Thompson, Jun, Mason & Horvat Nays: None Motion carried. President Briscoe noted that there was no action to be taken from executive session. As Appropriate –President Briscoe stated that citizens’ concerned with the construction on I-80 should be made aware that the project is a state project and that any concerns should be addressed to IDOT District 3. He encouraged residents to allow for extra time in leaving for work and also he asked residents to please have patience while work is being done. Hearing no further comments or questions, President Briscoe called for adjournment. Trustee Jun moved, Trustee Horvat seconded the motion to adjourn the meeting at 8:58 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk (Date approved)
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