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Minutes of Village Board Meeting - February 13, 2007MINUTES OF VILLAGE BOARD MEETING TUESDAY, FEBRUARY 13, 2007 President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, John Jun, & Terry Houchens. Members Absent: Barry Thompson. Also present: Rob Tonarelli – Supt. of Public Works, Lloyd Unland, - Police Chief, Doug Hayse, Police Administrator, Sean Kelly – Village Engineer. Changes to Agenda – President Briscoe stated that there were no changes to be made. Review of Minutes – Minutes of Village Board Meeting of January 23, 2007 were reviewed. Trustee Martin moved, Trustee Horvat seconded the motion to approve the minutes of the Village Board Meeting of January 23, 2007 as presented. Ayes: Martin, Houchens, Jun, Mason & Horvat Nays: None Absent: Thompson Motion carried. Bills and Transfers – To be presented at February 27, 2007 meeting. Treasurer’s Report –To be presented at February 27, 2007 meeting. Public Forum – opened at 7:03 p.m. Mr. Jerry Davidson of Canal Road, Minooka, IL commented that he liked the new newsletter and that it was very informative. He also commented that the public works department employees and C. Thompson and Sons have been doing a great job in clearing the streets during the recent snow storm. Hearing no further comments or questions President Briscoe closed the public forum at 7:05 p.m. Consent Agenda - Trustee Jun moved, Trustee Mason seconded the motion to approve the consent agenda. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Horvat, Houchens, Martin & Jun Nays: None Absent: Thompson Motion carried. Tag Day Request, Will & Grundy Counties Building Trades Council, DAD’s Day, June 16, 2007. (2007-R-755) Tag Day Request, Disabled American Veterans, Poppy Sales, May 25-26, 2007. (2007-R-756) Proclamation Naming the Month of March as National Athletic Training Month. Old Items- there were no items to consider. New Items – Ordinance Abating 2006 Property Tax Levy, Series 2000 General Obligation Bonds, (Alternate Revenue Source) – Administrator Grabowski stated that in the year 2000, the Village issued $1.8 million in General Obligation alternate revenue bonds for water, sewer and other village wide improvements. Trustee Martin moved, Trustee Houchens seconded the motion to approve Ordinance #2007-09 abating 2006 property tax levy, Series 2000 general obligation bonds. Ayes: Jun, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Ordinance Abating 2006 Property Tax Levy, Series 2002 General Obligation Bonds, (Alternate Revenue Source) – Administrator Grabowski stated that in 2002, the Village issued $700,000 in alternate revenue bonds for water, sewer and other village wide improvements. Trustee Martin moved, Trustee Houchens seconded the motion to approve Ordinance #2007-10 abating 2006 property tax levy, Series 2002 general obligation bonds. Ayes: Martin, Houchens, Jun, Mason & Horvat Nays: None Absent: Thompson Motion carried. Ordinance Abating 2006 Property Tax Levy, Series 2003 General Obligation Bonds, (Alternate Revenue Source) – Administrator Grabowski stated that in 2003, the Village issued $5,100,000 in alternate revenue bonds for regional stormwater retention, downtown infrastructure improvements, and MFT projects. Trustee Martin moved, Trustee Jun seconded the motion to approve Ordinance #2007-11 abating 2006 property tax levy, Series 2003 general obligation bonds. Ayes: Mason, Horvat, Houchens, Martin & Jun Nays: None Absent: Thompson Motion carried. Ordinance Abating 2006 Property Tax Levy, Series 2005B General Obligation Bonds, (Alternate Revenue Source) – Administrator Grabowski stated that in 2005, the Village issued $3,500,000 in alternate revenue bonds for road improvements. Trustee Martin moved, Trustee Jun seconded the motion to approve Ordinance #2007-12 abating 2006 property tax levy, series 2005B general obligation bonds. Ayes: Jun, Horvat, Martin, Mason & Houchens Nays: None Absent: Thompson Motion carried. Resolution Authorizing Execution of Subordination of Surface Rights for Public Road Purposes (IDOT) – Administrator Grabowski stated that some of the state improvements for the Ridge Road and I-80 road projects would be placed within easements that the Village holds and that agreements would need to be signed. In the agreements IDOT would be permitted to construct its facilities (roads and storm sewer) over certain village easements containing sewer and water lines. He went on to say that the easements cross under I-80 west of Ridge Road and proceed north to Holt Road and that IDOT agrees to reimburse the Village for any alteration, protection or relocation necessary by order of the state. In turn, the Village agrees that any future maintenance, installation/construction (including emergency maintenance) shall conform to rules and regulations from the state. Trustee Mason moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-757 authorizing execution of a subordination of surface rights agreement with Illinois Department of Transportation for improvements to Ridge Road and Interstate 80. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason & Jun Nays: None Absent: Thompson Motion carried. Resolution Awarding Contract to Low Bidder for Lions Park Project – Administrator Grabowski stated that the Kenneth Co. of Bolingbrook, IL was the low bidder for the Lions Park improvements OSLAD grant work. He stated that the base bid includes the main components which include the splash pad, replacement of the shelter (in the same size), new play equipment, new horseshoe pits, and repairing the volleyball courts and that alternate #1 includes another smaller shelter and a paved path leading to it and that Alternate #2 would include the paved path around the baseball field and play equipment area. Trustee Houchens moved, Trustee Mason seconded the motion to approve Resolution #2007-R-758 awarding low bid for Lions Park OSLAD to the Kenneth Co. of Bolingbrook, IL for the base bid and alternate #1 & #2 for a total cost of $517,293.00. Trustee Houchens stated that the Parks and Public Safety Committee reviewed the bids and feels that alternate #3 which is a kiosk and alternate #4 which is wood fencing could be sublet out to save money. President Briscoe stated that the start date of the project is March 1st with a completion date of June 1st. Trustee Martin stated that of the $517,293.00 the Village is receiving a $400,000 OSLAD grant from the State of Illinois. President Briscoe also stated that the Lions Club is giving a generous donation of $12,000. Trustee Martin also stated that the Village’s contribution is not from tax payer’s money but from park site fees that have been paid to the Village from various developers. Hearing no other comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Jun, Houchens, Mason & Martin Nays: None Absent: Thompson Motion carried. Staff Reports –Administrator Grabowski reminded the Board to turn in their biographies for the website. He reported that the State of the Village is on Monday, February 19th at noon. It is being sponsored through the Channahon/Minooka Chamber of Commerce. On Tuesday, February 20th the Parks & Public Safety Committee meeting will meet at 4:00 p.m and the Finance Committee meeting will meet at 5:00 p.m. and the Plan/Zoning Board meeting will be at 7:30 p.m. On Wednesday, February 21st an open house for road projects will be at 5:00 p.m. and the Economic Development/Public Relations Committee will meet at 6:00 p.m. and the Public Works Committee will meet at 7:00 p.m. On Thursday, February 22nd the Ordinance Committee will meet at 5:00 p.m. and a Village Board workshop at 6:00 p.m. Parks/Recreation/Public Safety Committee Report – Chairman Houchens had nothing to report. Public Works Committee Report – Trustee Horvat in the absence of Chairman Thompson had nothing to report. Finance/Personnel Committee Report – Chairman Martin had nothing to report. Ordinance Committee Report – Chairman Mason had nothing to report. Economic Development/Public Relations Committee Report – Trustee Jun in the absence of Chairman Thompson had nothing to report. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe had nothing to report Executive Session – President Briscoe announced that there was a need for an executive session to discuss collective bargaining. Trustee Jun moved, Trustee Horvat seconded the motion to go into executive session to discuss collective bargaining at 7:20 p.m. Ayes: Jun, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Trustee Jun moved, Trustee Houchens seconded the motion to return to regular session at 7:35 p.m. Ayes: Martin, Houchens, Jun, Mason & Horvat Nays: None Absent: Thompson Motion carried. President Briscoe noted that there was no action to be taken resulting from Executive Session. Hearing no further comments or questions, President Briscoe called for adjournment. Trustee Mason moved, Trustee Martin seconded the motion to adjourn the meeting at 7:36 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk
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