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Minutes of Village Board Meeting - May 8, 2007-ReorganizationMINUTES OF VILLAGE BOARD ANNUAL/REORGANIZATIONAL MEETING TUESDAY, MAY 8, 2007 President Jason Briscoe called the meeting to order at 8:19 p.m. followed by the Pledge of Allegiance. President Briscoe then stated that there was a need to change the meeting agenda so that the new trustee would be sworn in before roll call. He stated that agenda item 8A would be moved before agenda item 3. He then asked the deputy clerk to swear in the village trustees. •One, Two-Year Unexpired Term o John Horvat•Three, Four-Year Terms o Dennis Martino Barry Thompsono Richard ParrishMembers present: John Horvat, Dennis Martin, Barry Thompson, Dick Parrish & Terry Houchens. Members absent: Ray Mason. Also present: Jim Grabowski – Village Administrator, Lloyd Unland, - Police Chief, Doug Hayse – Police Administrator, Chris Spesia – Village Attorney, & Rob Tonarelli – Superintendent of Public Works, Donna Buckley – Village Treasurer, John Harrington, Finance Director & Mary Ray – Village Clerk. Review of Minutes – There were no minutes to review. Bills and Transfers – There were no bills and transfers to be considered. Public Forum – opened at 8:23 p.m. – No one came forward. Unfinished Business – there were no items to be considered. Appointments – Village Officers Village Treasurer - Trustee Martin moved, Trustee Thompson seconded the motion to approve the appointment of Donna Buckley as Village Treasurer. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Houchens, Martin & Parrish Nays: None Absent: Mason Motion carried. 2. Village Clerk – Trustee Houchens moved, Trustee Thompson seconded the motion to approve the appointment of Mary Ray as Village Clerk. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin & Houchens Nays: None Absent: Mason Motion carried. Deputy Clerk – Trustee Horvat moved, Trustee Thompson seconded the motion to approve the appointment of Missy Felker as Deputy Clerk. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Parrish & Thompson Nays: None Absent: Mason Motion carried. Chief of Police – Trustee Houchens moved, Trustee Martin seconded the motion to approve the appointment of Lloyd Unland as Chief of Police. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens & Martin Nays: None Absent: Mason Motion carried. Superintendent of Public Works – Trustee Thompson moved, Trustee Horvat seconded the motion to approve the appointment of Rob Tonarelli as Superintendent of Public Works. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. Village Attorney – Trustee Jun moved, Trustee Martin seconded the motion to approve the appointment of the law firm of Spesia, Ayers, & Ardaugh as Village Attorney. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish & Horvat Nays None Absent: Mason Motion carried. Village Engineer – Trustee Martin moved, Trustee Horvat seconded the motion to approve the appointment of the engineering firm of Robinson Engineering LTD. as Village Engineer. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Houchens, Martin & Parrish Nays: None Absent: Mason Motion carried. Grundy Economic Development Council Representative – Trustee Houchens moved, Trustee Horvat seconded the motion to approve the appointment of Pat Brennan as the Grundy Economic Development Council Representative. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin & Houchens Nays: None Absent: Mason Motion carried. Plan/Zoning Commissioner – Trustee Horvat moved, Trustee Martin seconded the motion to approve the appointment of Plan/Zone Commissioner David Deahl to a five-year term. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Parrish & Thompson Nays: None Absent: Mason Motion carried. Police Commissioner – Trustee Thompson moved, Trustee Houchens seconded the motion to approve the appointment of Police Commissioner Don Jack to a three year term. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens & Martin Nays: None Absent: Mason Motion carried. Board of Local Improvements (B.O.L.I.) and Liquor Committee Appointments – Trustee Houchens moved, Trustee Horvat seconded the motion to table the Board of Local Improvements (B.O.L.I.) and liquor committee appointments to the May 22nd Village Board meeting in order to discuss the matter at the next board workshop on May 14th at 6:00 p.m. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. Set Meeting Dates for Calendar Year – Trustee Houchens moved, Trustee Thompson seconded the motion to approve the Village Board meeting dates for the calendar year as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish & Horvat Nays: None Absent: Mason Motion carried. New Items - Resolution Authorizing Execution of an Agreement with Sunset Cinema, Inc. for Summer Movie Series – Administrator Grabowski stated that the agreement with Sunset Cinema, Inc is for equipment and staff to present the summer movie series at a cost not to exceed $2,800 for three events. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-797 authorizing execution of an agreement with Sunset Cinema, Inc. for the summer movie series. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Resolution Authorizing Execution of an Agreement with Clark Environmental for Mosquito Control – Administrator Grabowski stated that the service agreement with Clark Environmental was for mosquito abatement in the village for the 2007 season at a cost not to exceed $24,362. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-798 authorizing execution of an agreement with Clark Environmental for mosquito control. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin, & Houchens Nays: None Absent: Mason Motion carried. Resolution Authorizing Execution of an Agreement with Aquatic Weed Control Technology – Administrator Grabowski stated that the agreement with Aquatic Weed Control Technology was to control weed growth in detention ponds that the Village owns. Trustee Thompson moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-799 authorizing execution of an agreement with Aquatic Weed Control Technology at a cost not to exceed $12,280. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Parrish & Thompson Nays: None Absent: Mason Motion carried. Resolution in Support of Abatement of Real Estate Property Taxes (Prologis) – Administrator Grabowski stated that the tax abatement agreement was to attract BMW to the International South Industrial Park. The program would consist of a three year program where the first year of full assessment would receive an abatement of 75%, the second year would receive an abatement of 50% and the third year would receive an abatement of 25%. He went on to say that this is a program in which the Village had previously participated in, with the Kellogg facility, Alberto Culver, Clorox, U.S. Cold Storage and North American Stainless Steel. Trustee Thompson moved, Trustee Houchens seconded the motion to approve Resolution #2007-R-800 supporting a tax abatement incentive with BMW/Prologis. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens & Martin Nays: None Absent: Mason Motion carried. Resolution Approving Proposal from "D" Construction for Emergency Road Repairs – Administrator Grabowski stated that "D" Construction would provide deep patching service on 5 roads in the Village. The repairs are needed immediately to avoid vehicle damage. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-801 authorizing acceptance of a proposal to provide emergency road repairs from "D" Construction at a cost not exceed $23,700. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. Resolution Authorizing Execution of a Letter of Understanding with Grundy County for Traffic Signals – Administrator Grabowski stated that the traffic signals are to be located at Ridge Road and McEvilly Road, and Ridge Road and Misty Creek Drive. Trustee Martin moved, Trustee Houchens seconded the motion to approve Resolution #2007-R-802 authorizing execution of a letter of understanding with Grundy County for traffic signals. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish & Horvat Nays: None Absent: Mason Motion carried. Resolution Authorizing Execution of a Letter of Understanding with Grundy County for Sign Plazas – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-803 authorizing execution of a letter of understanding with Grundy County for sign plazas. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Houchens, Martin & Parrish Nays: None Absent: Mason Motion carried. Proclamation Recognizing National Police Week in the Village of Minooka – Trustee Thompson moved, Trustee Parrish seconded the motion to approve a proclamation recognizing National Police Week in the Village of Minooka from May 13th through May 19th. Ayes: Thompson, Parrish, Horvat, Martin & Houchens Nays: None Absent: Mason Motion carried. Miscellaneous – Citizen’s Advisory Press Release – President Briscoe stated that applications were available for residents on the Village’s website or at the Village Hall to fill out for the new Citizen’s Advisory Committee that will change in June. The committee changes each year. He went on to say that the committee discusses issues and presents a resident’s point of view on topics concerning the community. President Briscoe than asked Trustee Parrish what he thought about the committee when he was on it, and he stated that it was a wonderful opportunity to see what goes on in the village. He stated that it gave him courage to run for a trustee position. Trustee Houchens stated that the Village had received a grant for $50,000 from the Illinois Department of Natural Resources for a boat access development. Executive Session – President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Thompson moved, Trustee Horvat seconded the motion to go into executive session to discuss collective bargaining at 8:51 p.m. Ayes: Houchens, Horvat, Martin, Parrish & Thompson Nays: None Absent: Mason Motion carried. Trustee Thompson moved, Trustee Martin seconded the motion to return to regular session at 9:20 p.m. Ayes: Parrish, Martin, Houchens, Horvat & Thompson Nays: None Absent: Mason Motion carried. President Briscoe noted that there was no action to be taken from executive session. Hearing no further questions or comments President Briscoe called for adjournment. Trustee Thompson moved, Trustee Horvat seconded the motion to adjourn the meeting at 9:25 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Approved May 22, 2007
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