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Minutes of Village Board Meeting - July 10, 2007MINUTES OF VILLAGE BOARD MEETING President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: Dennis Martin, Ray Mason, Barry Thompson, John Horvat, Dick Parrish, & Terry Houchens. Also present: Jim Grabowski – Village Administrator, Rob Tonarelli – Supt. of Public Works, Lloyd Unland - Police Chief, Martin Shannahan – Village Attorney, Chuck White – Building Inspector, John Harrington – Finance Director, & Glen Schieberl – Planning & Zoning Chairman Changes to Agenda – President Briscoe stated that there were no changes to the agenda. Review of Minutes – Minutes of Village Board Meeting of June 26, 2007 were reviewed. Trustee Horvat moved, Trustee Parrish seconded the motion to approve the minutes of the Village Board meeting of June 26, 2007 as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Houchens, Martin & Parrish Nays: None Present: Mason Motion carried. Bills and Transfers – To be presented at July 24, 2007 meeting. Treasurer’s Report – To be presented at July 24, 2007 meeting. Public Forum – President Briscoe opened the public forum at 7:04 p.m. No one came forward. Consent Agenda – Trustee Martin asked to remove Item 9A – Resolution Approving Pay Requests to the Illinois EPA. Domestic Waste and Trustee Houchens asked that Items 9B – Resolution Approving Pay Request to the Illinois EPA, Sludge Generator, and 9C – Resolution Approving Pay Request to the Illinois EPA, Storm Water be removed from the consent agenda. Trustee Martin moved, Trustee Thompson seconded the motion to approve the remaining item on the consent agenda. Resolution Approving Rotary Club Cruise Nights (2007-R-832) Old Items – Continued Public Hearing to Consider Terms of an Amendment to an Annexation Agreement, Twin Rail Industrial Park 2 – President Briscoe opened the public hearing at 7:06 p.m. No one came forward. Trustee Martin moved, Trustee Mason seconded the motion to continue the public hearing to consider terms of an amendment to an annexation agreement, Twin Rail Industrial Park 2 until the July 24th Village Board Meeting. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. New Items – Resolution Authorizing Execution of an Agreement with Northern Border Pipeline Company to Cross Right-Of-Way with a Bikepath at Lions Park – Administrator Grabowski stated that the agreement with Northern Border Pipeline Company is necessary for our path system to cross the pipeline easements in Lions Park. Trustee Martin moved, Trustee Houchens seconded the motion to approve Resolution #2007-R-833 authorizing execution of an agreement with Northern Border Pipeline Company to cross right-of-way with a bikepath at Lions Park. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Awarding Contract for Salt Dome Construction to Low Bidder – Trustee Mason moved, Trustee Parrish seconded the motion to approve Resolution #207-R-834 awarding the low bid of $190,450 to Bulk Storage, Inc of Beecher, IL for the construction of a salt storage dome. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Martin & Parrish Nays: Houchens Motion carried. Resolution Rejecting a Bid for the Salt Dome Asphalt Pad - Trustee Mason moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-835 rejecting all bids for the salt dome asphalt pad. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Resolution Approving Change Order for Ridge Road Project, "D" Construction – Trustee Mason moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-836 authorizing change order #1 in the amount of $118,614.70 to "D" Construction for the construction of the salt dome asphalt pad. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Martin, Mason, Parrish & Thompson Nays: Houchens Motion carried. Resolution Authorizing Expenditures of MFT Fund Road Projects – Administrator Grabowski stated that the various roads to be repaired would include Aux Sable Drive, Shabbona Drive, Grande Drive, McCoy Court and Holt Road. Trustee Mason moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-837 authorizing the expenditures of approximately $336,200 in MFT funds for various repairs to Village roadways. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Ordinance Creating a Temporary Class E Liquor License for Lions Club (Summerfest) – Administrator Grabowski stated that the license was for The Minooka Lions Club Summerfest Beer Tent. Trustee Martin questioned what the hours on the application were. Administrator Grabowski stated that he thought it said 12:00 p.m. to 12:00 a.m. but then he thought he was amended to read 4:00 p.m. to 12:00 a.m. Administrator Grabowski stated that he could not locate the application before tonight’s board meeting and that the Village Clerk was not in the office to locate it either as to the times. After discussion Trustee Martin moved, Trustee Parrish seconded the motion to table the ordinance creating a temporary Class E liquor license for Lions Club for Summerfest until the July 24th Village Board meeting. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Authorizing a Budget Amendment for the Purchase of a Computer Server and Related Work for the Grundy 911 Connection – Trustee Mason moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-838 approving an amendment to the 2007/08 fiscal year budget for the general fund for the Grundy 911 network connection in the amount $22,423. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Resolution Approving the Final Plat of Subdivision, AMB (Plan/Zoning Case #2007-03, Rediehs Property) – Administrator Grabowski stated that the subdivision is located at the southwest corner of the Ridge Road and Ottawa Drive intersection. It consists of three lots. Lot 1 is 212,905 square feet, Lot 2 is 128,044 square feet and Lot 3 is 566,164 square feet in size. He stated that the property has been annexed to the Village and is currently zoned R-5 but that in the agreement there is a provision that states that the zoning will change to B-2 Commercial in April of 2008. Trustee Houchens moved, Trustee Thompson seconded the motion to approve the final plat for the Rediehs subdivision at the southwest corner of the Ridge Road and Ottawa Drive intersection. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Approving Pay Requests to the Illinois EPA, Domestic Waste – Administrator Grabowski commented that the fee is imposed on municipalities from the Governor of Illinois to help balance the State budget. Trustee Martin feels that it is absurd for the state to tax municipalities because it is taxpayer’s money. Trustee Mason moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-840 authorizing a pay request under protest to the State of Illinois National Pollution discharge elimination system permit for domestic waste in the amount of $15,000. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Horvat, Martin, Mason & Houchens Nays: Parrish Motion carried. Resolution Approving Pay Request to the Illinois EPA, Sludge Generator – Trustee Martin moved, Trustee Horvat seconded the motion to approve a resolution authorizing pay request to the Illinois EPA, sludge generator. After discussion Trustee Houchens moved, Trustee Martin seconded the motion to amend the original motion to include "paying under protest" in the resolution. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. President Briscoe then asked for a vote on the original resolution as amended. Trustee Martin moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-841 authorizing pay request "under protest" to the State of Illinois for the National Pollution Discharge Elimination System permit for sludge generators in the amount of $2,500. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason & Thompson Nays: Parrish Motion carried. Resolution Approving Pay Request to the Illinois EPA, Storm Water – Trustee Martin moved, Trustee Houchens seconded the motion to approve a resolution authorizing pay request to the Illinois EPA, storm water. After discussion Trustee Houchens moved, Trustee Martin seconded the motion to amend the original motion to include "paying under protest" in the resolution. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. President Briscoe then asked for a vote on the original resolution as amended. Trustee Martin moved, Trustee Houchens seconded the motion to approve Resolution #2007-R-842 authorizing pay request "under protest" to the State of Illinois for the National Pollution Discharge Elimination System permit for storm water in the amount of $1,000. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Thompson, Houchens, Mason & Martin Nays: Parrish Motion carried. Staff Reports –Administrator Grabowski stated that the Committee of the Whole meeting that was scheduled for Wednesday, June 11th had been cancelled. He went on to say that the next Committee of the Whole was scheduled for Thursday, July 12th at 7:00 p.m. The next Chamber of Commerce meeting will be held at IVO’S on Thursday, July 12th at 11:30 a.m. with the topic being the road work in Minooka. Friday, July 13th will be the first Movie in the Park of which will feature ‘Happy Feet". The next Plan/Zoning meeting is scheduled for Tuesday, July 17th at 7:30 p.m. and an open house for road work updates is scheduled for Wednesday, July 18th a 5:00 p.m. Liquor Commission Report – President Briscoe had nothing to report. Annexation Committee Report – President Briscoe had nothing to report. Executive Session – President Briscoe announced that there was no need for an executive session. As Appropriate – President Briscoe stated that he wanted to bring the public up to date on the road projects in town. He stated that originally the plan was to have work done on roads at separate times, yet sewer work by D. E. Thompson was delayed due to a leak in the system and hampered by the weather. Consequently "D" Construction, the contractor doing the sewer and storm sewer work on Mondamin Street decided to do the projects at the same time to make up for lost time. North Wabena Avenue was closed as well as Mondamin Street being a one way. As a result, parking for the businesses and residents was very scarce. Trustee Thompson stated that we had put a great hardship on our businesses and that we need to look at getting something taken care of. Trustee Martin stated that as situations change then contractors should advise the certain people (engineers) who are involved that they have changed before doing it. President Briscoe and several of the trustees stated that the change was something that the Village knew nothing about. Trustee Horvat commented that he traveled the town before the meeting and followed several residents who came North on Wabena Avenue to turn onto West Mondamin Street not realizing that it was one way. President Briscoe asked Sean Kelly if he, Rob Tonarelli and Jim Grabowski could meet with the contractor "D" Construction and ask what could be done to open up North Wabena Avenue to alleviate the confusion and get back parking for the businesses downtown. Mr. Kelly then stated that we could get better detour signs up and get parking back but to leave the one way on Mondamin Street going eastbound. That way there could be parking on the north side of Mondamin Street. Trustee Martin then stated that we have hired professional engineers to do this project and that the Village holds them responsible to work out this problem and they can report to the Committee of the Whole and give an explanation of how it will be worked out. Mr. Kelly stated that he would work with "D" Construction in putting down temporary asphalt on North Wabena Avenue. Trustee Parrish then commented that after all the construction work is done the village should bring in a crew and clean up the fronts of the businesses and residents because right now you cannot see thru the windows from all the dust. Hearing no further comments or questions, President Briscoe called for adjournment. Trustee Martin moved, Trustee Horvat seconded the motion to adjourn the meeting at 8:14 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Approved July 24, 2007
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