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Minutes of Village Board Meeting - August 28, 2007MINUTES OF VILLAGE BOARD MEETING TUESDAY, AUGUST 28, 2007 President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, Barry Thompson, Dick Parrish and Terry Houchens. Also present: Jim Grabowski - Village Administrator, Rob Tonarelli – Superintendent of Public Works, Lloyd Unland - Police Chief, Doug Hayse – Police Administrator, Chris Spesia - Village Attorney, Sean Kelly – Village Engineer, and John Harrington – Finance Director. Trustees Martin & Thompson entered the meeting at 7:02 p.m. Changes To Agenda –President Briscoe stated that there were no changes to be made. Review of Minutes – Minutes of Village Board Meeting of August 14, 2007 were reviewed. Trustee Horvat stated that on page 8 under as appropriate the word "Tuesdays" should be replaced with the word "Thursdays". Trustee Houchens moved, Trustee Parrish seconded the motion to approve the minutes of the Village Board meeting of August 14, 2007 as corrected. Hearing no other comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Houchens, Martin & Parrish Nays: None Present: Mason & Thompson Motion carried. Minutes of Plan/Zoning Meeting of July 17, 2007 were reviewed-there were no questions or comments. President Briscoe noted that they will be placed on file. Bills and Transfers – Trustee Martin moved, Trustee Horvat seconded the motion to approve the Bills and Transfers as presented. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Treasurer's Report – Trustee Martin moved, Trustee Horvat seconded the motion to approve the Treasurer's Report as presented. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. Public Forum – Before opening up the public forum President Briscoe recognized the former village president Mr. Dick Ellis. The public forum opened at 7:06 p.m. Mr. Bill Reichert of 110 Pioneer, Minooka, IL commented that during the storm on Thursday he had sewer water backing up in his shower drain. He stated that back in 1990 he had a similar problem and was told then that it would never happen again. The village at that time came and checked all the homes in the area to make sure that the sump pumps were not hooked up to the sanitary sewers. He feels that someone is either illegally hooked up to the sanitary sewers or that the village has a problem. He would like to see that it is looked at. Sean Kelly, village engineer stated that this was the first he heard of the situation. President Briscoe stated that he would have it looked at. Mr. Reichert stated that his neighbor at 112 Pioneer also had the same problem. Ms. Christi Smith of 211 Edgewood Drive, Minooka, IL commented about the storm and stated that she lives at the bottom of the hill in Rivers Edge Landing and that water was coming down from the top of the hill surrounding her house. The water was flowing through her windows in the basement and about a foot of mud and debris coming from the top of the hill was in the streets within the subdivision. She went on to say that the Village had worked with the developer of the subdivision (Richard Smykal, Inc) in the past on proper drainage and stated that between the builder, the village and the residents the situation needs to be looked at again on how to divert the water from flowing around her house and other residences again. Mr. Mike Laney of 207 Edgewood Drive, Minooka, IL also commented about the storm. He stated that his wife had called Mr. Rob Tonarelli about the flooding at their house and was told to simply put a swale in their yard. He stated that when the builder originally put in the drainage system they had put an industrial culvert in his backyard which is roughly about ten feet away from where he would put a swing set. He stated that the drainage system had been changed but that while the contractor was out there he stated that the way it had been changed was not going to work. There was a boulder type system going into the side of the culvert. He went on to say that one of the boulders got lifted up due to the force of the water and the drain was blocked by mud and debris. He went on to say that his biggest concern was to let Mr. Tonarelli aware of the situation that had occurred but he never received a call back from him. He called several times after that with no phone call back. President Briscoe apologized to Mr. Laney for Mr. Tonarelli not getting back to him in a timely manner. He stated that he takes great offense to not getting back a phone call and hopes that any resident could call the village and know that they will get a call back, no matter how big or small the problem is. He stated that the village’s engineer would have to get out to the area and get an understanding of what happened. Mr. Laney stated that he is completely satisfied walking away knowing that the village and the engineers know that there is a problem. He hopes that something can be done about the situation and realizes that it won’t be fixed immediately, but at least the word is out there now. Mr. Sean Kelly noted that he and Mr. Tonarelli were aware of the situation after taking a tour of areas in the village and that a solution is being looked into. Mr. Jerry Davidson stated that the Lions Club would like to set up a time at one of the village’s workshops to discuss where Summerfest would be held next year. President Briscoe commented that he would let him know. Hearing no other comments President Briscoe closed the public forum at 7:20 p.m. Consent Agenda – There were no items to be considered. Old Items – There were no old items to be considered. New Items – Case #2007-11, Residential Marketing Signs, Reflections at Waters Edge (Cardinal Homes) Resolution Denying Residential Marketing Sign – Cardinal Homes is currently building in the "Woods of Aux Sable" development located south of Route 6 on Ridge Road in Channahon. They are making a request to locate residential marketing signs on Route 6 and on Ridge Road. Both locations are in the Village of Minooka. The Plan/Zoning Commission did consider the request, and recommends denying the request. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-856 denying request for off-site residential marketing sign at Reflections at Waters Edge. Ayes: Horvat, Parish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Authorizing Pay Request #3 for Lions Park to Kenneth Company ($152,227.22) – Trustee Houchens moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-857 authorizing pay request #3 for Lions Park to Kenneth Company in the amount of $152,227.22. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Resolution Authorizing Pay Request #4 for Lions Park to Kenneth Company ($177,166.35) – Trustee Houchens moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-858 authorizing pay request #4 for Lions Park to the Kenneth Company in the amount of $177,166.35. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Authorizing Execution of an Agreement with the Illinois Funds Electronic Payment Program – Administrator Grabowski commented that the Illinois Funds Electronic Payment program is a program offered by the Illinois State Treasurer’s office that will allow residents to use the internet ("illinoisepay.com") or a designated phone line to pay their utility bill every other month. The user would pay a processing fee depending on the dollar amount of the payment. There is no cost to the Village to participate in the program. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Resolution Authorizing Execution of a Settlement Agreement, L. J. Dodd Construction Company – Trustee Thompson moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-860 authorizing execution of a settlement agreement with L. J. Dodd Construction, Inc in regard to wells # 8 & 9 water treatment facilities. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Resolution Authorizing Execution of an Agreement to Abate Property Taxes for WMC, Inc. – Administrator Grabowski stated that the agreement consists of a three year program where the first year of full assessments the company would receive an abatement of 75%, the second year the abatement would be 50%, and the third year would be 25%. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-861 authorizing execution of a three year tax abatement incentive agreement with WMC, Inc. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. Staff Reports –– Administrator Grabowski stated that the Governor of Illinois declared Grundy County a disaster area in terms of emergency services. The Village will be putting together a list of expenses that occurred as a result of the storm and see if we get reimbursed by Grundy EMA or Illinois EMA. He went on to say that the village came through the storm fairly well except for some localized areas that we had heard from at tonight’s meeting. He went on to say thank-you to Rob Tonarelli and Chief Unland for the extra help during the storm from their workers. He then stated that a meeting was held today with our cable franchise consultant (Stuart Chapman) and the two school districts, Joliet Junior College and the library district regarding the on going discussion of the cable franchise agreement. He stated that it was a very positive meeting in terms of what they are looking for in a cable franchise agreement. Mr. Chapman is putting together a summary that will be distributed to the Board to let them know where the village is in the process and how the village is going to move forward. Mr. Grabowski then reminded the Board of a Committee of the Whole meeting scheduled for Thursday, August 30th at 7:00 p.m. and that he and President Briscoe would be in Springfield, IL on Thursday to meet with the IEPA to discuss the Villages FPA (facility planning area) expansion. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session to discuss personnel and pending litigation. Trustee Thompson moved, Trustee Horvat seconded the motion to go into executive session to discuss personnel and pending litigation at 7:32 p.m. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Trustee Horvat moved, Trustee Thompson seconded the motion to return to regular session at 7:50 p.m. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. As Appropriate – Trustee Mason commented that he had spoken to several residents about the police department directing traffic at the school and that the residents said to say thank-you to the department for the help. Hearing no other comments President Briscoe called for a motion to adjourn the meeting. Trustee Thompson moved, Trustee Houchens seconded the motion to adjourn the meeting at 7:52 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: September 11, 2007
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