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Minutes of Village Board Meeting - September 25, 2007MINUTES OF VILLAGE BOARD MEETING TUESDAY, SEPTEMBER 25, 2007 President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, Barry Thompson, Dick Parrish & Terry Houchens. Also present: Jim Grabowski - Village Administrator, Rob Tonarelli – Superintendent of Public Works, Lloyd Unland - Police Chief, Chris Spesia - Village Attorney, Sean Kelly – Village Engineer, John Harrington – Finance Director, Doug Hayse – Police Administrator & Glen Schieberl – Plan/Zoning Chairman. Changes To Agenda –President Briscoe stated that there were no changes to be made. Review of Minutes – Minutes of Village Board Meeting of September 11, 2007 were reviewed. Trustee Houchens moved, Trustee Parrish seconded the motion to approve the minutes of the Village Board meeting of September 11, 2007 as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Horvat, Houchens, Martin & Parrish Nays: None Absent: Thompson Motion carried. Bills and Transfers – Trustee Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented. Ayes: Parrish, Horvat, Martin, Mason & Houchens Nays: None Absent: Thompson Motion carried. Treasurer's Report – Trustee Mason moved, Trustee Martin seconded the motion to approve the Treasurer's Report as presented. Ayes: Houchens, Horvat, Martin, Mason & Parrish Nays: None Absent: Thompson Motion carried. Public Forum – opened at 7:05 p.m. Mr. Bill Reichert of 110 Pioneer Drive, Minooka, IL stated to the Board that he had spoken at the last village board meeting about the flooding that had happened in August and stated that he had water coming up through the drains in his basement and had asked the Village to look into why he had that happen. He wondered if anything had been done about it since the last board meeting and Mr. Tonarelli commented that his department had checked the sewer systems in town and everything looked fine. Mr. Tonarelli stated that he would talk to the resident after the meeting as to some suggestions if he still has the problem. Mr. Jerry Davidson of 24901 Canal Road, Minooka, IL commented that the Lion’s Club Board had approved to give $3,000 for the summer camp program. He then went on and questioned whether the Village had looked at the southeast corner of St. Mary’s and Osceola Street concerning the tree that is too close to the roadway. He stated that when stopped at the stop sign you can barely see around the tree to proceed. Chief Unland stated that the police department went and took pictures of the situation. Administrator Grabowski then commented that the Village was going to offer the homeowner the opportunity to remove them and relocate them on there own, and if they did not want to, the Village would then take care of them. President Briscoe then recognized the Village’s representative for the Grundy Economic Development Council, Mr. Pat Brennan. Hearing no other comments or questions President Briscoe closed the public forum at 7:07 p.m. Consent Agenda – Trustee Mason moved, Trustee Houchens seconded the motion to approve the consent agenda as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Mason Nays: None Present: Thompson Motion carried. Pay Request #5 for Lions Park to the Kenneth Company in the amount of $11,938.50. (2007-R-869) Pay Request #4 for Utility Upgrades and Relocations – Mondamin Street to D. E. Thompson Excavating, Co. in the amount of $157,352.06. (2007-R-870) Pay Request #5 for Wabena Avenue Road Reconstruction to P. T. Ferro Construction Company in the amount of $58,843.74. (2007-R-871) Pay Request #5 for Massasoit & Coady Reconstruction to P. T. Ferro Construction Company in the amount of $221,715.75. (2007-R-872) Pay Request #1 for Mondamin Street Reconstruction to D Construction Company in the amount of $251,341.20 (2007-R-873) Pay Request for Coady/Massasoit Streetscape to Allied Landscaping in the amount of $11,246.00 (2007-R-874) Set Time for Trick-or-Treat Hours on Wednesday, October 31 from 4 to 7 p.m. Trustee Thompson entered the meeting at 7:10 p.m. Old Items – there were no old items to be considered. New Items – Public Hearing to Consider Terms of a Pre-Annexation Agreement (Harkey Property) – Administrator Grabowski stated that he was asking the Board to continue the public hearing to the next board meeting due to the fact that there were a couple of changes in the agreement and that the Village was waiting on a plat of dedication for the roadway. President Briscoe opened the public hearing at 7:12 p.m. No one came forward. Trustee Mason moved, Trustee Horvat seconded the motion to continue the public hearing to consider terms of a pre-annexation agreement for the Harkey Property until the next village board meeting of October 9, 2007. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Public Hearing to Consider Terms of an Annexation Agreement (Liberty Property)- Administrator Grabowski stated that the Village was waiting for a signed easement agreement from a surrounding property owner and therefore the petitioner is hesitant to sign the agreement. Administrator Grabowski then asked the board to open the public hearing and continue it to the next board meeting in order to get everything completed for the October 9th board meeting. President Briscoe opened the public hearing at 7:13 p.m. No one came forward. Trustee Martin moved, Trustee Houchens seconded the motion to continue the public hearing to consider terms of an annexation agreement for the Liberty Property until the next village board meeting of October 9, 2007. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Resolution Authorizing Execution of Contracts for Design of Roadway Projects with Robinson Engineering – Administrator Grabowski stated that the road designs were for the north sector main drain storm sewer, Wabasso Street, Osceola Street, East and West Church Street, and East and West St. Mary’s Street at a cost not to exceed $255,200. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-875 authorizing execution of a scope of services for road project design with Robinson Engineering, LTD. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Authorizing Execution of Construction Observation of Mondamin and Ridge Reconstruction with Planning Resources – Trustee Horvat moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-876 authorizing execution of a scope of services for construction observation with Planning Services, Inc not to exceed the amount of $19,971.50. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Resolution Authorizing Execution of Customer Work Agreement for Ridge Road Project with ComEd – Administrator Grabowski stated that the agreement is to authorize ComEd’s underground work for the overhead utility lines along Ridge Road. The estimated cost is $243,287.32 of which the Village is collecting $81,290.56 from the developer of the Crossroads of Minooka. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-877 authorizing execution of a customer work agreement with Commonwealth Edison in the amount of $243,287.32. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Designating Ridge Road, Minooka Road and Twin Rail Drive as a Class III Truck Route – Administrator Grabowski stated that a Class III road allows for 80,000 lb vehicles, but restricts the width of the tractor trailers to the typical 8-foot width. Trustee Thompson moved, Trustee Mason seconded the motion to approve Resolution #2007-R-878 designating a truck route system in the Village. Hearing no questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Authorizing Execution of a Service Agreement for Background Investigations with USIS – Administrator Grabowski stated that the service agreement with US Investigations Services, LLC is to provide criminal background checks for the raffle license applicants. He then stated that the cost of the background check would be $10. Trustee Thompson moved, Trustee Mason seconded the motion to approve a resolution authorizing execution of a service agreement with US Investigations Services, LLC (USIS). Trustee Parrish commented that he wanted the Board to notice that on page 3 of the agreement under #10 (warranties), the company could give a false report on an applicant for a raffle, and be held risk-free for that report. What his recommendation is, is to put a line through #10 (warranties), and send it back to the company to see if they would sign off on the agreement. Attorney Spesia stated that it could be an option and went on to say that the service is only good for information that the company receives from other sources. Mr. Harrington stated that the reason for the background checks is merely see if an applicant has a felony conviction. Trustee Parrish moved, Trustee Horvat seconded the motion to amend the resolution to delete #10 (warranties) on page 3 of the agreement. Trustee Horvat stated that he seconded the motion due to the fact that he would like to see the company clarify weather the information they receive is only as good as what they obtain from different sources. Hearing no further comments or questions President Briscoe called for a vote on the amendment to the agreement. Ayes: Horvat & Parrish Nays: Houchens, Martin, Mason & Thompson Motion failed. President Briscoe then asked for a vote on the original motion. Trustee Thompson moved, Trustee Mason seconded the motion to approve Resolution #2007-R-879 authorizing execution of a service agreement with US Investigations Services, LLC (USIS) for raffles only. Ayes: Martin, Houchens, Horvat, Thompson & Mason Nays: Parrish Motion carried. Staff Reports –– Administrator Grabowski reminded the Board of a Committee of the Whole/PZC Workshop meeting scheduled for Thursday, September 27, 2007 at 7:00 p.m. On Friday, September 28th the Will County Governmental League will host an informational breakfast for elected and appointed officials. On Saturday, September 29th there is a blood drive at the Village Hall from 8:00 a.m. to 2:00 p.m. On Monday, October 1st a police pension board meeting is scheduled and the Citizen’s Advisory Facade Committee is scheduled for Tuesday, October 2nd at 7:00 p.m. Rob Tonarelli stated that the blue water tower in the old part of town would be coming down on Thursday, October 4th starting at 5:30 a.m. President Briscoe reminded everyone about the Trick-or Treat hours being 4:00 p.m. to 7:00 p.m. on October 31st. Liquor Commission Report – Request to Waive Fees for Class E Special Events Liquor License, St. Mary’s Church – President Briscoe stated that a liquor commission meeting had been held before the board meeting to waive the fees for a Class E special event liquor license for St. Mary’s Church. Trustee Martin moved, Trustee Parrish seconded the motion to approve a request to waive fees for a Class E special event liquor license for St. Mary’s Church. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session to discuss land acquisition, personnel, collective bargaining and probable litigation. Trustee Thompson moved, Trustee Martin seconded the motion to go into executive session to discuss land acquisition, personnel, collective bargaining and probable litigation at 7:51 p.m. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Trustee Horvat moved, Trustee Parrish seconded the motion to return to regular session at 7:59 p.m. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. President Briscoe noted that there was action to be taken resulting from Executive Session. Resolution Authorizing Execution of a Separation Agreement – Administrator Grabowski stated that the separation agreement was with Police Chief, Lloyd Unland. In the agreement the Village would continue paying for his heath, dental, and vision insurance through the expiration of the agreement which by law is the end of the Village President’s term. Mr. Grabowski then went on to thank the Chief for helping him get to know and meet the residents in the community. Trustee Thompson moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-880 authorizing execution of a separation agreement with Police Chief, Lloyd Unland. President Briscoe went on to thank Chief for his service and that it will be at some point difficult to realize that he won’t be here after all these years and hopes that retirement will be as good to him as he has been to the community. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Executive Session – President Briscoe announce that there was a need for a further executive session to discuss land acquisition, personnel, collective bargaining and probable litigation. Trustee Houchens moved, Trustee Horvat seconded the motion to go into executive session to discuss land acquisition, personnel, collective bargaining and probable litigation at 8:03 p.m. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Trustee Thompson moved, Trustee Martin seconded the motion to return to regular session at 9:00 p.m. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. President Briscoe noted that there was no action to be taken resulting from the second Executive Session. Trustee Thompson moved, Trustee Parrish seconded the motion to adjourn the meeting at 9:02 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: October 11, 2007
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