 |
 |
 |
 |
 |
   |
   |
     |
    |
 |
|
|
Minutes of Village Board Meeting - October 9, 2007MINUTES OF VILLAGE BOARD MEETING TUESDAY, OCTOBER 9, 2007 President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: Dennis Martin, Ray Mason, Barry Thompson, John Horvat, Dick Parrish, & Terry Houchens. Also present: Jim Grabowski – Village Administrator, Rob Tonarelli – Supt. of Public Works, Lloyd Unland - Police Chief, Doug Hayse – Police Administrator, Chris Spesia – Village Attorney, Chuck White – Building Inspector, & John Harrington – Finance Director. Changes to Agenda – President Briscoe stated that there were no changes to the agenda. Review of Minutes – Minutes of Village Board Meeting of September 25, 2007 were reviewed. Trustee Mason moved, Trustee Horvat seconded the motion to approve the minutes of the Village Board meeting of September 25, 2007 as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Bills and Transfers – To be presented at October 23, 2007 meeting. Treasurer’s Report – To be presented at October 23, 2007 meeting. Public Forum – President Briscoe opened the public forum at 7:02 p.m. No one came forward. Consent Agenda – Trustee Horvat asked to remove Item 9B – Resolution Approving Request for Letter of Credit Reduction, Meadows 5th Addition. Trustee Mason moved, Trustee Houchens seconded the motion to approve the remaining item on the consent agenda. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Resolution Approving Request for a Bond Reduction for Rivers Edge Landing, Unit 2 in the amount of $198,671.64. (2007-R-881) Old Items – Continued Public Hearing to Consider Terms of a Pre-Annexation Agreement (Harkey Property) – President Briscoe opened the public hearing at 7:04 p.m. No one came forward. Trustee Mason moved, Trustee Horvat seconded the motion to approve Ordinance #2007-44 authorizing execution of a pre-annexation agreement for the John Harkey property located at the Southwest corner of Minooka and Tabler Roads subject to final acceptance of the annexation and dedication plats by the village engineer. Ayes: Martin, Houchens, Thompson, Parrish, Mason, Horvat & Briscoe Nays: None Motion carried. Continued Public Hearing to Consider Terms of an Annexation Agreement (Liberty Property) – Administrator Grabowski stated that the annexation agreement had been revised before this meeting and that he would like to review the revisions in the agreement and ask that the public hearing be continued so that the board could get a final draft of the agreement with all the attachments for their review. He stated that some of the revisions were: the property would be rezoned to M-1 with the impervious coverage of the M-2 district. a site plan with three buildings for a total of 3.4 million square feet on approximately 220 acres. payment of recaptures. a 60 foot dedication for Minooka Road. a contribution of approximately $306,000 to bury the overhead utility lines along Minooka Road. a contribution of $21,000 per acre for construction of Ferguson Boulevard. install a 21" sewer main along Minooka Road and construction of a 12" water line on McLindon Road. the developer will receive credit to the value of the water line against the building permit of the south property. the standard GEDC tax abatement language will be included and language regarding another tax abatement with the school districts for the remainder of Ferguson Boulevard. the developers donation of a 3.16 site will be deeded to the fire district from the village. President Briscoe opened the public forum at 7:11 p.m. No one came forward. Trustee Martin moved, Trustee Houchens seconded the motion to continue a public hearing to consider terms of an annexation agreement until the next village board meeting on October 23, 2007. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. New Items Fiscal Year 2007 Financial Report – Mr. Brian Zabel commented on the Village’s audit. One of the highlights to the audit is the total assets of 108 million as of April 30, 2007. He went on to say that the Village is in a very positive financial situation. Trustee Thompson moved, Trustee Parrish seconded the motion to approve fiscal year 2007 financial report. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Accepting Plat of Dedication for Wildey Road (Wunderlich Property) Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: Houchens Motion carried. Resolution Authorizing Execution of a License Agreement with ComEd for Ferguson Blvd. Intersection – Administrator Grabowski stated that the agreement is to allow the Village to use ComEd right-of-way for the new Ferguson Boulevard. The roadway is located halfway between Bob Blair Road and Ottawa Drive and the new route is essential to re-routing industrial traffic away from the intersection of Ridge Road and Mondamin Street. He went on to say that the agreement is a standard license agreement with ComEd and that the cost is $34,000. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-883 authorizing execution of a license agreement with Commonwealth Edison for Ferguson Boulevard intersection. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Authorizing Execution of an Easement Agreement with Hawkeye Development Company for Wabena Avenue – Administrator Grabowski stated that Hawkeye Development Company is the owner of easement rights along the CSX railroad tracks and that the easement is required so that the Village may install a water main from one side to the other in order to complete the infrastructure improvements of the Wabena Avenue/Mondamin Street projects. He went on to say that the cost of the easement agreement is $30,000. Trustee Thompson moved, Trustee Horvat seconded the motion to approve a resolution authorizing execution of an easement agreement with Hawkeye Development Company for Wabena Avenue. After discussion Trustee Thompson moved, Trustee Martin to amend the resolution striking the 20" water line casing size in the agreement. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. President Briscoe then asked for a vote on the original motion. Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-884 authorizing execution of an easement agreement with Hawkeye Land Development Company. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Ridge Road Streetlights Resolution Authorizing Purchase of Streetlights from Archibald & Meek - Administrator Grabowski stated that the purchase was for 37 streetlights from Archibald and Meek for the Ridge Road re-construction project. Trustee Thompson moved, Trustee Mason seconded the motion to approve Resolution #2007-R-885 authorizing the purchase of streetlights and waiving the normal bidding procedures from Archibald & Meek for the Ridge Road reconstruction project at a cost of $121,545. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Resolution Authorizing Agreement with JM Electric for Installation of Streetlights – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-886 authorizing the acceptance of a proposal to install streetlight poles and luminaries and waiving normal bidding procedures from JM Electric at a cost of $47,175. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. Resolution Authorizing Execution of a Contract with RCOM, Telecommunications Study – Administrator Grabowski commented that RCOM Consultants audits the Village’s telecommunication expenses to see if the Village is getting the best prices on our services. Trustee Horvat moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-887 authorizing execution of a contract with RCOM Consultants. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Authorizing Purchase of Two Trucks for Public Works Department – Administrator Grabowski stated that the Public Works Superintendent was wanting to purchase a half ton truck for $15,334 from The Landmark Automotive Group, of Springfield, IL and a three quarter ton truck for $22,606 from Morrow Brothers Ford, Inc. of Greenfield, IL. Trustee Thompson moved, Trustee Martin seconded the motion to approve Resolution #2007-R-888 approving two truck purchases for the public works department. Trustee Martin questioned whether the purchases were discussed at any committee meetings and Mr. Grabowski stated that it was not discussed at a committee meeting but was discussed during the budget process. Mr. Grabowski then asked Mr. Tonarelli to state the reasons for the two trucks. Mr. Tonarelli then commented that the reason for the half ton truck is that it is better on gas. He also stated that there are several half ton trucks in the public works department now. The reason for the three quarter ton truck is that the service box is longer and carries more tools for such jobs as meter installation, and a one ton truck would add a couple thousand dollars to the price over the three quarter ton truck. Hearing no further comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Resolution Approving an Amendment to the Professional Services Agreement with Shaw Environmental for Mondamin Street Tank Removal – Administrator Grabowski stated that the tanks are located in the Mondamin Street right-of-way and the estimated cost for the removal of the tanks is $10,410. Trustee Martin moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-889 authorizing execution of an amendment to the professional services agreement with Shaw Environmental for the removal of the Mondamin Street tanks. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Authorizing Execution of a Professional Services Agreement for Landscape Architectural Services for Minooka Village Hall with Planning Resources, Inc – Administrator Grabowski commented that the agreement was for the design of the entry area of the village hall with a cost not to exceed $1,728.25. Trustee Mason moved, Trustee Horvat seconded the motion to approve Resolution #2007-R-890 authorizing execution of a professional services agreement for landscape architectural services for Minooka Village Hall with Planning Resources, Inc. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Resolution Approving Request for Letter of Credit Reduction, Meadows 5th Addition – Administrator Grabowski stated that the public improvements included in the letter of credit had been completed. John Horvat moved, Barry Thompson seconded the motion to approve a resolution approving a request for a letter of credit reduction for The Meadows 5th addition. After discussion Trustee Thompson moved, Trustee Parrish seconded the motion to table the request for a letter of credit reduction for The Meadows 5th addition to the next village board meeting of October 23rd in order for the Robinson Engineering staff to provide a report as to what the issues are with the bituminous base course samples. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Staff Reports – Administrator Grabowski stated that he and President Briscoe had met with The Channahon Rotary this morning at 7:00 a.m. He then went on to say that there is a Committee of the Whole meeting on Thursday, October 11th at 7:00 p.m. and that the next open house for the road improvements would be Wednesday, October 17th from 5:00 p.m. to 6:00 p.m. followed by an ad-hoc bike path committee meeting at 7:00 p.m. of which is chaired by Trustee John Horvat. Liquor Commission Report – President Briscoe had nothing to report. Annexation Committee Report – President Briscoe had nothing to report. Executive Session – President Briscoe announced that there was a need for an executive session to discuss pending and probable litigation and selection of a person to fill a public office. Trustee Mason moved, Trustee Thompson seconded the motion to go into executive session to discuss pending and probable litigation and selection of a person to fill a public office at 8:20 p.m. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Trustee Thompson moved, Trustee Parrish seconded the motion to return to regular session at 8:55 p.m. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. President Briscoe stated that there was action from Executive Session. Appointment of Police Chief (Effective Dec. 1, 2007) Trustee Houchens moved, Trustee Martin seconded the motion to approve the appointment of Doug Hayse to be the next police chief of Minooka effective December 1, 2007. President Briscoe stated that he is very pleased to have Mr. Hayse and hopes that he is just as happy to be here. Trustee Martin stated that Minooka was very fortunate to have had two great chiefs right in a row. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Hearing no further comments or questions, President Briscoe called for adjournment. Trustee Martin moved, Trustee Horvat seconded the motion to adjourn the meeting at 8:57 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: October 23, 2007
|
||||||
