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Minutes of Village Board Meeting - November 27, 2007MINUTES OF VILLAGE BOARD MEETING TUESDAY, NOVEMBER 27, 2007 President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, Barry Thompson, Dick Parrish & Terry Houchens. Also present: Jim Grabowski – Village Administrator, Chris Spesia – Village Attorney, John Harrington – Finance Director, Rob Tonarelli – Superintendent of Public Works, & Sean Kelly –Village Engineer. Changes To Agenda –President Briscoe stated that Items 10A1 "Ordinance granting a variance for Lot 13 in the Vista Commons Subdivision, Unit 4" and 10A2 "Resolution denying a variance for Lot 13 in the Vista Commons Subdivision, Unit 4" would be removed from tonight’s agenda and Item 11F would be moved until after executive session. Review of Minutes – Minutes of Village Board Meeting of November 13, 2007 were reviewed. Trustee Mason moved, Trustee Horvat seconded the motion to accept the minutes of the Village Board meeting of November 13, 2007 as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Bills and Transfers – Trustee Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Treasurer's Report – Trustee Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. Public Forum – President Briscoe opened the public forum at 7:05 p.m. Police Chief Lloyd Unland stated that tonight’s board meeting would be his last meeting due to the fact that he was retiring after 30 years of serving the Village and wanted to express his gratitude to the Village, the previous and current boards and to the citizens and businesses of the town. He then went on to say that the village has come a long way, from just 750 people, less than one square mile, one full time officer and a public works director and owes that to the hard work, dedication and direction from the village boards plus the dedicated staff that follows the direction in which the village board chooses to go. Jerry Davidson stated that the Lions Club Board had approved August 23rd for Summerfest and that it would be in the downtown area. Hearing no further comments President Briscoe closed the public forum at 7:07 p.m. Consent Agenda – Trustee Thompson moved, Trustee Parrish seconded the motion to approve the consent agenda. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Approving Pay Request #2 for Mondamin Street/Ridge Road Streetscape to Allied Landscaping in the amount of $60,744.10. 2007-R-908) Resolution Approving Pay Request #6 for Lions Park Improvements to Kenneth Company in the amount of $33,338.85. (2007-R-909) Resolution Approving Pay Request #7 for Lions Park Improvements to Kenneth Company in the amount of $26,872.35. (2007-R-910) Resolution Approving Pay Request #5 for Ridge Road Improvement to "D" Construction/Kendall County in the amount of $144,628.19. (2007-R-911) Resolution Approving Pay Request #1 for Salt Dome Construction to Bulk Storage Inc. in the amount of $82,125.00. (2007-R-912) Resolution Approving Payment of Structural Engineering Bills for Mondamin Street Project, John Martin Structural Engineering, Inc. in the amount of $1,560.00. (2007-R-913) Resolution Approving Letter of Credit Reduction Request for Minooka Industrial Park in the amount of $188,800.45. (2007-R-914) Resolution Approving Pay Request #3 for Mondamin Street Reconstruction, "D" Construction Company in the amount of $402,466.18. (2007-R-915) Resolution Approving Pay Request #3 for Ridge Road Reconstruction, "D" Construction Company in the amount of $231,299.84. (2007-R-916) Resolution Approving Pay Request #3 for Salt Storage Facility Engineering, Engineering Enterprises, Inc in the amount of $23,458.36 (2007-R-917) Resolution Approving Pay Request #4 for Salt Storage Facility Engineering, Engineering Enterprises, Inc in the amount of $2,499.00. (2007-R-918) Old Items – The items to be considered were removed from the agenda. New Items–Resolution Ratifying Approval of Grant of Easement, Starks Property –Trustee Thompson moved, Trustee Mason seconded the motion to approve Resolution #2007-R-919 ratifying the acceptance of an easement for sanitary sewer along Minooka Road on the Starks property. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Resolution Authorizing Acceptance of an Easement, Helland Property – Trustee Mason moved, Trustee Thompson seconded the motion to approve Resolution #2007- R-920 accepting an easement for sanitary sewer along Minooka Road on the Helland property. Hearing no comments President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Resolution Authorizing Execution of an IDOT Grant Agreement – Trustee Thompson moved, Trustee Houchens seconded the motion to approve Resolution #2007-R-921 authorizing acceptance of an Illinois Department of Transportation grant for the Police Department in the amount of $26,597.33 for extra patrols and a laser radar gun to monitor vehicle speed. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. Resolution Rejecting Bids for Skid Steer – Trustee Thompson moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-922 rejecting bids for the skid steer equipment for the public works department. After testing a number of skid steer models, there is a specific brand which would seem to work best for the Village. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Resolution Authorizing Purchase of a Skid Steer and Waiving the Normal Bidding Requirement – Administrator Grabowski stated that the purchase was for a New Holland model L175 skid steer provided by Martin Implement in the amount of $23,928 and that a two speed transmission and optional snow blade would be added in the amount of $3,530 making the total cost of the skid steer to be $27,458. Trustee Martin moved, Trustee Thompson seconded the motion to approve Resolution #2007-R-923 authorizing the public works superintendent to purchase skid steer equipment for the public works department and waiving the bidding process. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason, Parrish & Thompson Nays: None Motion carried. Ordinance Amending Title 3, Chapter 2, Solicitors of the Municipal Code Book – Administrator Grabowski stated that some of the changes to the ordinance would be that the cost of an application fee would be a $15.00 non-refundable fee and that the cost of the license will be $25.00 for 3 days or $250.00 for a year. Another change is that once the application is complete, the police department will have 10 days to do the background check and notify the applicant of his or her status. Trustee Mason moved, Trustee Parrish seconded the motion to approve an ordinance amending Title 3, Chapter 2, solicitors of the municipal code book. The hours to solicit to residences in the Village are between the 9:00 a.m. and 9:00 p.m. Most of the board members felt that 9:00 p.m. is too late to be knocking on someone’s door soliciting. Trustee Martin moved, Trustee Mason seconded the motion to amend the motion to change the ordinance to read from 9:00 p.m. to 7:30 p.m. Ayes: Horvat, Martin, Mason & Parrish Nays: Houchens & Thompson Motion carried. Trustee Houchens wanted to go on record as saying that 7:30 p.m. is still unreasonable. He feels that it would be reasonable in the summertime but not in the winter. After further discussion Trustee Thompson moved, Trustee Houchens seconded the motion to amend the amended motion to change the time from 7:30 p.m. to 7:00 p.m. Ayes: Horvat, Thompson, Houchens & Martin Nays: Parrish & Mason Motion carried. President Briscoe then asked for a vote on the amended ordinance. Trustee Martin moved, Trustee Mason seconded the motion to approve ordinance #2007-52 amending Title 3, Chapter 2, solicitors of the municipal code book. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Staff Reports –Administrator Grabowski reminded the Board of a Committee of the Whole meeting scheduled for Thursday, November 29th at 7:00 p.m. He also stated that for the month of December the Village Board meeting is scheduled for Wednesday, December 19th at 7:00 p.m. and the Committee of the Whole meeting is scheduled for Thursday, December 20th at 7:00 p.m. On November 28th there will be an open house for retiring Chief Unland in the Community Room from 3:00 p.m. to 6:00 p.m. He went on to thank Katie Cravens for the work that she had done on coordinating the Chief’s retirement party. He then went on to thank Missy Felker and public works employee Chip Patrick for decorating the community room and to the public works department for helping to decorate the town. The tree lighting ceremony is scheduled for Thursday, December 6th at 6:00 p.m. On December 19th a road construction open house is scheduled from 5:00 p.m. – 6:00 p.m. Congratulations went out to John Harrington for receiving a Certificate of Recognition for budget presentation from the Government Finance Officers Association (GFOA). Mr. Grabowski then stated that Mondamin Street had been paved Tuesday, November 27th and that it was now open in both directions. Liquor Commission Report – Chairman Briscoe had nothing to report Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Houchens moved, Trustee Thompson seconded the motion to go into executive session to discuss probable litigation, pending litigation and land acquisition at 7:31 p.m. President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Trustee Thompson moved, Trustee Horvat seconded the motion to return to regular session at 8:41 p.m. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried. President Briscoe noted that there was no action to be taken from executive session. Trustee Thompson moved, Trustee Parrish seconded the motion to adjourn the meeting at 8:45 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: December 19, 2007
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