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Minutes of Village Board Meeting - January 8, 2008MINUTES OF VILLAGE BOARD MEETING President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, Dick Parrish & Terry Houchens. Members absent: Barry Thompson. Also present: Chris Spesia – Village Attorney, Rob Tonarelli – Superintendent of Public Works, Sean Kelly – Village Engineer John Harrington – Finance Director & Doug Hayse – Chief of Police. Changes To Agenda –President Briscoe stated that Item 9A would be moved from the consent agenda and would be Item 11G in new items. Review of Minutes – Minutes of Village Board Meeting of December 19, 2007 were reviewed. Trustee Mason moved, Trustee Parrish seconded the motion to accept the minutes of December 19, 2007 meeting as presented. Ayes: Mason, Horvat, Houchens, Martin & Parrish Nays: None Absent: Thompson Motion carried. Bills and Transfers – To be presented at January 22, 2008 meeting) Treasurer's Report – To be presented at January 22, 2008 meeting) Public Forum – opened at 7:04 p.m. No one came forward. Consent Agenda – Trustee Horvat moved, Trustee Mason seconded the motion to approve the consent agenda. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Horvat, Martin, Mason & Houchens Nays: None Absent: Thompson Motion carried. Resolution Authorizing the Execution of a Memorandum of Understanding with U. S. Census Bureau in the amount of $98,154.00. (2008-R-933) Old Items – there were no old items to be considered. Resolution Approving Final Pat of Subdivision, Twin Rail Industrial Park 2 (Airport-Minooka Investment, LLC Property) Case #2007-24 – Administrator Grabowski stated that final plat consists of 16 lots in which 13 lots are buildable, one lot is for storm water, one is located to the north of the detention pond and one is located between the railroad right-of-way and ComEd right-of-way. He also stated that as part of the development, Twin Rail Drive would be extended through to McLindon Road. Trustee Martin moved, Trustee Mason seconded the motion to approve Resolution #2008-R-934 approving Twin Rail Industrial Park 2 final plat subject to final approvals from the Village Engineer and the Landscape Architect. Ayes: Parrish, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Resolution Approving Downtown Façade Program – Administrator Grabowski stated that the façade program was being created to work with property/business owners in the area along Mondamin Street to improve or enhance the street facing elevations of their buildings. The program is intended for the buildings in the 100-200 block of Mondamin Street. He also stated that there is no requirement for anyone to participate. The program consists of a grant from the Village of 50% of the improvement costs up to $15,000 and loans up to $30,000 at a 5% interest rate. Trustee Houchens stated that he wanted it known that although he was originally against it, after having given it careful thought, had decided to go with the majority. Trustee Mason moved, Trustee Martin seconded the motion to approve Resolution #2008-R-935 approving the creation of a Façade Enhancement Program. Hearing no comments President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Parrish, Mason & Horvat Nays: None Absent: Thompson Motion carried. Resolution Establishing an Architectural Review Board – Trustee Martin moved, Trustee Horvat seconded the motion to approve Resolution #2008-R-936 establishing an architectural review board. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Horvat, Houchens, Martin & Parrish Nays: None Absent: Thompson Motion carried. Appointment of Architectural Review Board – Trustee Martin moved, Trustee Houchens seconded the motion to approve the appointments of Mike Dillon, Janice Jack, Sharon Kuzel, Ralph Malec, Dawn Nemitz, Andy Vaveris and Bob White to the architectural review board. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Horvat, Martin, Mason & Houchens Nays: None Absent: Thompson Motion carried. Resolution Authorizing Execution of a Professional Services Agreement for Design, Ferguson Boulevard, Robinson Engineering – Administrator Grabowski stated that the road design with Robinson Engineering, LTD is for Ferguson Boulevard and McLindon Road at a cost not to exceed $198,495. Trustee Houchens moved, Trustee Parrish seconded the motion to approve Resolution #2008-R-937 authorizing execution of a scope of services for road project design of Ferguson Boulevard with Robinson Engineering, LTD. Hearing no comments President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason & Parrish Nays: None Absent: Thompson Motion carried. Resolution Authorizing Execution of an Intergovernmental Agreement with Grundy County for Cost Sharing in the Reconstruction of the Minooka Road Bridge – Administrator Grabowski stated that the bridge is located on Minooka Road over Interstate 80. It was originally scheduled to be completed in 2013, but the Illinois Department of Transportation (IDOT) reconsidered the condition of the bridge and moved it up to a 2009 letting with construction in 2010. He went on to say that the bridge is currently two lanes and that the Village has asked IDOT to design a four-lane bridge to replace it. It needs to be built for the next 50 years, not just today’s traffic. The cost of the additional two lanes and multi-use path will be $3.5 million, which will be split between the county and the village, making the Villages portion to be $1.75 million in 2006 dollars. President Briscoe stated that the interest of the bridge has been brought up to State Senator Gary Dahl. He also stated that the Village is constantly searching for different grant opportunities through state and federal funding to reduce the cost to the Village. Trustee Mason moved, Trustee Martin seconded the motion to approve Resolution #2008-R-938 authorizing execution of an intergovernmental agreement with Grundy County for cost sharing in the replacement of the Minooka Road Bridge. Ayes: Horvat, Parrish, Houchens, Mason & Martin Nays: None Absent: Thompson Motion carried. Resolution Approving Final Pay Request for Facilities Planning Area Amendment Work to Christopher Burke – Trustee Martin moved, Trustee Parrish seconded the motion to approve Resolution #2007-R-932 authorizing payment to C. Burke in the amount of $5,889.58. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason & Parrish Nays: None Absent: Thompson Motion carried. Staff Reports –Administrator Grabowski stated that the next Committee of the Whole meeting is scheduled for Thursday, January 10th at 7:00 p.m. He also stated that a meeting was held this morning (Tuesday) with himself, Mr. Spesia, Mr. Kelly and the developer TCB. TCB was working through some issues with OPUS and are going to move on with their annexation agreement. Thursday, January 10th is a Chamber of Commerce meeting at Aurelio’s at 11:30 a.m. and the Plan/Zoning meeting is scheduled for Tuesday, January 15th at 7:30 p.m. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Horvat moved, Trustee Parrish seconded the motion to go to executive session to discuss personnel and collective bargaining at 7:45 p.m. Ayes: Parrish, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Trustee Horvat moved, Trustee Houchens seconded the motion to return to regular session at 8:27 p.m. Ayes: Mason, Horvat, Houchens, Martin & Parrish Nays: None Absent: Thompson Motion carried. Action from Executive Session – President Briscoe noted that there was no action to be taken resulting from Executive Session. As Appropriate – President Briscoe stated that he wanted the Board to know of some follow up conversations with some developers. He stated that the Tucker Development North of I-80 had released there options on that particular parcel and that it was immediately picked up by Mid-America which has control of the property north of Tucker’s Development. He went on to say that Mid-America said that they had giving a proposal to Kohls for that particular site but that they went with Shorewood. He went on to say that at the Committee of the Whole meeting scheduled for Thursday there will be a conversation with Mr. Rayburn from Raycorp who is developing property on Ridge Road, and that he wants to reduce the residential part of the development and increase the retail portion of it. President Briscoe also stated that there was conversation with a large landowner north of I-80 between Holt Road and Wildey Road who is looking towards a retirement type community and maybe a golf course. He then went on to say that he received a letter from a group of 4th graders asking the Village to become a green community. He asked Mr. Grabowski and Mr. Harrington to look into ways to become a more green community while doing the budget. He stated that when we buy new vehicles maybe we could start looking at ethanol and fuel efficient vehicles. He then asked everyone to give feed-back on how to become more environmentally friendly. Hearing no further comments or questions President Briscoe called for adjournment. Trustee Martin moved, Trustee Mason seconded the motion to adjourn the meeting at 8:35 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: January 22, 2008
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