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Minutes of Village Board Meeting - January 22, 2008MINUTES OF VILLAGE BOARD MEETING President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, Dick Parrish & Terry Houchens. Members Absent: Barry Thompson. Also present: Jim Grabowski – Village Administrator, Chris Spesia – Village Attorney, Rob Tonarelli – Superintendent of Public Works, Doug Hayse - Police Chief, Ken Briley – Assistant to the Chief of Police, John Harrington – Finance Director & Sean Kelly – Village Engineer. Changes To Agenda – President Briscoe stated that there were no changes to be made. Review of Minutes – Minutes of Village Board Meeting of January 8, 2008 were reviewed. Trustee Mason moved, Trustee Horvat seconded the motion to accept the minutes of January 8, 2008 village board as presented. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Mason, Horvat, Houchens, Martin & Parrish Nays: None Absent: Thompson Motion carried. Minutes of Plan/Zoning Meeting of December 18, 2007 were reviewed – there were no questions or comments. President Briscoe noted that they will be placed on file. Bills and Transfers – Trustee Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented to include the January 18, 2008 memo removing Christopher Burke’s invoice in the amount of $5,889.58 which had been approved for payment at the January 8th Village Board meeting and also the removal of the finance charge from Heartland Disposal in the amount of $672.05, and also to include three additional invoices to be paid including one from the Village Attorney in the amount of $7,954.80, one from the Village of Shorewood for inspection services in the amount of $1,513.62 and one from Concrete by Fleming in the amount of $7,848.50 for removing and replacing concrete sidewalks on Coady Drive. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Horvat, Martin, Mason & Houchens Nays: None Absent: Thompson Motion carried. Treasurer's Report – Trustee Martin moved, Trustee Parrish seconded the motion to approve the Treasurer's Report as presented. Ayes: Houchens, Horvat, Martin, Mason & Parrish Nays: None Absent: Thompson Motion carried. Public Forum – opened at 7:05 p.m. Superintendent of Minooka School District #201 Al Gegenheimer spoke about the referendum that the school board is asking to be put on the Illinois State Primary Election Ballot on February 5, 2008. He then introduced his referendum committee. He explained that the committee had three things to address at tonight’s meeting – the problem, the plan, and how we plan to finance it. Some of the specifics are that a $54.8 million bond calls for the construction of an 800-student elementary school and a 1,200 student building for grades five and six. Part of the problem the school district is facing is that enrollment is growing at a rate of 500 students or more per year. The enrollment grew from 1,600 to 3,700 in just four short years. He then stated that 6,000 homes are being platted that are not in the Village of Minooka but in the school district. The plan is put together by a planning committee consisting of about 60 people including parents, teachers, retired individuals, and young parents who do not have kids in the school system yet. The committee looked at the finance situation and the enrollment history and went about sharing with people the enrollment suggestions and financial suggestions. He stated that the only flaw in the plan is that the plan may only last about five years with current growth rate. He went on to say that by using land already owned by the district, it would save the taxpayers money. The existing junior high school would be converted into just seventh and eight grades, and fifth and sixth grades will have a new building built just north of the junior high on the same piece of property. This would save the district money for transportation as well as maintenance and sports activities at different schools. The second phase is to build another elementary school to hold about 1100 or 1200 students located east of Ridge Road on Black Road, at a site that was part of the landsite donation ordinance. He also stated that another part of the plan was an addition at Minooka Elementary to replace the worn trailers currently housing some classrooms and to add to the Library to make it comparable to the other libraries at other elementary schools, and to fix up Minooka Intermediate which currently needs $2.5 million worth of life safety renovations in the next two years, (windows, doors, new roof, water pipes) whether or not the referendum passes. The finance committee also looked at a way that the district could pay off the current debt in eleven years rather than in twenty years saving the taxpayers $11 million and by refinancing some of the district’s debt to maintain the tax rate level as the previous year. Hearing no further comments or questions President Briscoe closed the public forum at 7:18 p.m. Consent Agenda – Trustee Martin asked to remove the two items from the consent agenda. President Briscoe made them Items 11F & 11G. Old Items – there were no old items to be considered. New Items – Plan/Zoning Case #2007-23, Conditional Permitted Use for a Drive Through Facility in B2 Business Zoning District (KFC/Long John Silver’s) – Administrator Grabowski stated that the property is located on lot 6 along Bob Blair Drive west of where Taco Bell is located. He also stated that there would be a private road that would serve as an access to each restaurant. He went on to say that the proposed site plan illustrates good traffic flow and design of the drive-through. Trustee Horvat moved, Trustee Houchens seconded the motion to approve Ordinance #2008-01 granting a conditional permitted use for a drive-through facility on Lot 6, Bob Blair Road for Long John Silver’s and Kentucky Fried Chicken. Hearing no questions President Briscoe called for a vote on the motion. Ayes: Martin, Houchens, Parrish, Mason & Horvat Nays: None Absent: Thompson Motion carried. Resolution Authorizing Execution of Comcast Burial of Utility Lines – Trustee Martin moved, Trustee Parrish seconded the motion to approve Resolution #2008-R-939 authorizing execution of a construction invoice with Comcast Cable Co. for utility relocation along Ridge Road and Mondamin Street. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Horvat, Martin, Mason & Houchens Nays: None Absent: Thompson Motion carried. Resolution Authorizing Execution of an Economic Incentive Agreement with Macy’s Retail Holdings, Inc – Administrator Grabowski stated that an agreement had been reached with Macy’s Retail Holdings, Inc to locate an 850,000 square foot distribution center to Minooka complete with state of the art inventory control and package delivery systems. The cost to install the racking and conveyer equipment cost $22 million. In buying the equipment from a local purchasing company a one per cent sales tax is paid to the village. This is money that would not have been paid to the village if it wasn’t for the agreement. In the agreement the village will rebate 100% of the sales tax from the racking and conveyer system purchase and after one year the Village will rebate 50% of the sales tax collected from purchases made by Macy’s. Trustee Mason moved, Trustee Parrish seconded the motion to approve Resolution #2008R-940 authorizing execution of an economic incentive agreement with Macy’s Retail Holdings, Inc. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Houchens, Horvat, Martin, Mason & Parrish Nays: None Absent: Thompson Motion carried Resolution Supporting Minooka School District #201 Building Bond Referendum – Administrator Grabowski noted that Minooka School District #201 is seeking to issue a building bond referendum on the February 5, 2008 Illinois State Primary Election Ballot due to the fact that a new fifth and sixth grade building, a new elementary school and also completion of renovations on the existing elementary and intermediate schools is needed. The enrollment in the schools has increased by 2,100 student’s district wide over the past four years and the projected rate is to increase at a rate of 400 to 700 students in the coming years. Trustee Houchens moved, Trustee Martin seconded the motion to approve Resolution #2008R-941 supporting Minooka School District #201 building bond referendum. President Briscoe stated that to his knowledge this is the first time that the Village has every supported a referendum in favor of a separate taxing body and went on to say that "we are all taxpayers and I thinks that it is a unique plan that they have developed without increasing the taxes." Trustee Martin echoed President Briscoe’s feelings and hopes that the voters will support the referendum. Hearing no further comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Houchens, Mason & Martin Nays: None Absent: Thompson Motion carried. Resolution Authorizing Execution of a Purchase Agreement for the Supply of Electricity – Administrator Grabowski noted that the village’s current agreement for the supply of electricity expires in May 2008 and that the village would like to obtain the lowest rate available. Trustee Martin moved, Trustee Mason seconded the motion to approve Resolution #2008R-942 authorizing execution of a purchase agreement with an electric supplier. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Resolution Approving Change Order for "D" Construction – Administrator Grabowski noted that the change order is for the additional costs for changing the 48" sewer to a 48" elliptical pipe and for the additional structures to accommodate the pipe and deducts manholes that are no longer needed. The change order also is for one half of the concrete pad protecting the Nicor main. Trustee Martin moved, Trustee Horvat seconded the motion to approve Resolution #2008R-943 authorizing change order #1 to "D" Construction Company for the Ridge Road reconstruction in the amount of $50,838.82. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Resolution Approving Pay Request #4 for the Ridge Road Reconstruction to "D" Construction – Trustee Martin moved, Trustee Mason seconded the motion to approve Resolution #2008R-944 authorizing pay request #4 to "D" Construction for the Ridge Road reconstruction in the amount of $298,878.48. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat & Mason Nays: None Absent: Thompson Motion carried. Staff Reports – Administrator Grabowski noted that a budget committee meeting was scheduled for January 23rd at 5:30 p.m. and the Committee of the Whole meeting was scheduled for January 24th at 7:00 p.m. He went on to say that on Wednesday, January 30th there is a local official dinner scheduled for 6:30 p.m. at Channahon Junior High School. He also stated that Macy’s ribbon cutting was postponed until April or May. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Mason moved, Trustee Parrish seconded the motion to go into executive session to discuss property acquisition at 7:40 p.m. Ayes: Martin, Houchens, Parrish, Mason & Horvat Nays: None Absent: Thompson Motion carried. Trustee Houchens moved, Trustee Horvat seconded the motion to return to regular session at 8:15 p.m. Ayes: Mason, Horvat, Houchens, Martin & Parrish Nays: None Absent: Thompson Motion carried. President Briscoe noted that there was no action to be taken resulting from Executive Session. Trustee Mason moved, Trustee Horvat seconded the motion to adjourn the meeting at 8:17 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: February 12, 2008
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