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Minutes of Village Board Meeting - April 8, 2008MINUTES OF VILLAGE BOARD MEETING President Jason Briscoe called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: John Horvat, Ray Mason, Dennis Martin, Barry Thompson, Dick Parrish & Terry Houchens. Also present: Rob Tonarelli – Superintendent of Public Works, Sean Kelly – Village Engineer, John Harrington – Finance Director, Doug Hayse – Chief of Police & Jack Ardaugh – Village Attorney. Changes To Agenda –President Briscoe stated that Item 9A would be removed from the consent agenda since it is was also under new items as 11E. Review of Minutes – Minutes of Village Board Meeting of March 25, 2008 were reviewed. Trustee Thompson moved, Trustee Mason seconded the motion to accept the minutes of March 25, 2008 meeting as presented. Ayes: Mason, Thompson, Horvat, Martin & Parrish Nays: None Absent: Houchens Motion carried. Bills and Transfers – To be presented at April 22, 2008 meeting) Treasurer's Report – To be presented at April 22, 2008 meeting) Public Forum – opened at 7:04 p.m. Mr. Glen Schieberl of 107 Pioneer, Minooka, IL stated that he wanted to commend the chief of police for the call to residents when Ridge Road and Mondamin Street lights would not be working due to road construction. There would be stop signs instead. He also went on to say that on March 20th, Trustee Horvat, Jim Brownlee and himself took a trip down Ridge Road and noticed a bikepath bridge in Plainfield that goes over Ridge Road. He showed pictures of the bridge to the trustees and stated that the bridge did not cost the Village of Plainfield any money due to the fact that it was put in by a developer. Ms. Jillene Davis of 1138 Indian Grass Court, Minooka, IL stated that she was on the Board of Directors for the Prairie Ridge Homeowners Association and stated concerns about the parks in the Prairie Ridge Subdivision. She wondered if the mulch could be replaced in the park because now it is mud and wondered if the ponds and an open field over a natural gas pipeline were the responsibility of the village or of the homeowners. Trustee Martin questioned what the annexation agreement reads. Administrator Grabowski stated that the agreement states that the Village would take possession of the ponds. He did not know if the Village had possession or not and if it was done on the final plat by dedicating them or if the Village was to receive a deed. He stated that the village attorney could look into it and follow up on it. Mr. Tonarelli stated that he was getting prices on mulch and that the mulch that was used for the park was not the proper type for the usage. He stated that there are three ponds within the Prairie Ridge Subdivision. One belongs to the townhouse homeowners association and the other two were scheduled to be turned over to the village prior to the bankruptcy. Trustee Parrish remarked that especially at this time of the year, regardless of who owns the parks he thinks it would be fitting for the village to take care of them. President Briscoe stated that a recommendation from the board was to maintain the two ponds that supposedly were deeded to the village. Trustee Martin hopes that with the bankruptcy proceedings the property will be the villages and that the village will have the responsibility of keeping the ponds clean. Mr. John Molburg of 205 S. Menominee, Minooka, IL stated that he had some concerns about his neighbor’s variance to locate a shed on the neighbor’s property. He stated that the neighbor had already constructed the shed. Administrator Grabowski stated that the meeting that Mr. Molburg wanted to attend was the planning and zoning meeting on Tuesday, April 15th at 7:30 p.m. to voice his concerns. Hearing no other comments or questions President Briscoe closed the public forum at 7:14 p.m. Consent Agenda – there were no items to be considered. Old Items – there were no old items to be considered. Public Hearing for Fiscal Year 2008-2009 Budget – President Briscoe opened the public hearing for the fiscal year 2008-2009 budget at 7:15 p.m. No one came forward. Administrator Grabowski asked that the public hearing for the fiscal year 2008-2009 budget be continued to the April 22nd village board meeting at 7:00 p.m. Trustee Mason moved, Trustee Parrish seconded the motion to continue the fiscal year 2008-2009 budget hearing to the April 22nd village board meeting at 7:00 p.m. Ayes: Mason, Thompson, Horvat, Martin & Parrish Nays: None Absent: Houchens Motion carried. Trustee Martin moved, Trustee Thompson seconded the motion to place the budget on file for public review. Ayes: Thompson, Parrish, Horvat, Martin & Mason Nays: None Absent: Houchens Motion carried. Resolution Authorizing Execution of Employee Dental Health Contract – Administrator Grabowski stated that the current dental insurance expires on April 30, 2008 with the provider being MetLife. The new dental insurance will be for the period from May 2008 to February 28, 2009 with Blue Cross/Blue Shield being the provider. The estimated annual premium for the renewal is 2.6% less than the current plan costs. Trustee Martin moved, Trustee Parrish seconded the motion to approve Resolution #2008-R-975 authorizing the execution of the employee dental health contract. Hearing no comments President Briscoe called for a vote on the motion. Ayes: Thompson, Parrish, Horvat, Martin & Mason Nays: None Absent: Houchens Motion carried. Trustee Houchens entered the board meeting at 7:17 p.m. Resolution Approving Change Order to Village Hall Expansion Project – Administrator Grabowski stated that during the remodel of the space next to the Village Hall there were some items that the contractor had brought to our attention. The contractor had brought up the fact that the space is nine feet (9’) longer than what the plans show. With the discrepancy, there would be more lumber, drywall, ceiling and flooring. Also with the additional square footage there would be more electrical supplies including lights that would be needed. In conclusion, after the demolition was completed, it was discovered that a floor drain was required by building code. Originally the bid for the remodeling was around $71,000. The cost for the added items is $10,296.80. Trustee Horvat moved, Trustee Mason seconded the motion to approve change order #1 to Frank Burla & Sons for the village hall remodel project. Trustee Martin stated that he feels that the electrical costs are higher than his experience and feels that the blame to catch the measurement falls in part with the contractor. Trustee Horvat states that he supports paying the additional money for the work but questioned the extra quantities needed, especially the number of receptacles. Trustee Parrish wondered who drew up the original plans for the remodeling. Administrator Grabowski stated that the plans were drawn up by an architect that the village hired. After further discussion Trustee Thompson moved, Trustee Parrish seconded the motion to table the resolution approving a change order for the village hall expansion project to the April 22nd village board meeting in order to give Administrator Grabowski time to have a further conversation with the contractor and to look the plans over again. Hearing no further comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Resolution Authorizing the Execution of an Encroachment Agreement – Trustee Thompson moved, Trustee Horvat seconded the motion to approve Resolution #2008-R-976 authorizing execution of an encroachment agreement with Northern Boarder Pipeline for an easement they have which runs between lots 5 & 6 and 8 & 9 of the Twin Rail Industrial Park 2 development. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Horvat, Parrish, Thompson, Houchens, Mason & Martin Nays: None Motion carried. Ordinance Authorizing Disposal of Excess Village Property – Administrator Grabowski stated that the village has two generators that are no longer necessary or useful to the village. Trustee Thompson moved, Trustee Houchens seconded the motion to approve Ordinance #2008-10 authorizing the disposal of excess village property. Hearing no comments or questions President Briscoe called for a vote on the motion. Ayes: Parrish, Martin, Houchens, Horvat, Thompson & Mason Nays: None Motion carried. Resolution Authorizing Application for ITEP Grant Funding for the Three Rivers Bikepath in the Village of Minooka, Will County and the Village of Channahon – Administrator Grabowski stated that the village has applied for two grants to extend the existing trail from Lions Park to the existing path at Vista Court and McEvilly Road. He went on to say that the last time that the Village had applied for the Illinois Transportation Enhancement Program for the same project in 2005, it was unsuccessful. The project that the village had applied for was a trail from Wabena Avenue and McEvilly Road thru Lions Park down to the Vista Court path, across the river to the existing trail at Heritage Lakes Development in Channahon, IL. The grant will pay for 80% of the projects cost and the rest the village is capable, willing and able to fund the required local match of 20%. Trustee Horvat moved, Trustee Thompson seconded the motion to approve Resolution #2008-R-977 authorizing application for ITEP (Illinois Transportation Enhancement Program) grant funding for the Three Rivers Bikepath in the Village of Minooka, Will County, and the Village of Channahon. Ayes: Martin, Houchens, Thompson, Parrish, Mason & Horvat Nays: None Motion carried. Staff Reports –Administrator Grabowski stated that the next Committee of the Whole meeting is scheduled for Thursday, April 10th at 7:00 p.m. He then proceeded to introduce the new building officer, Mr. Steve Thornton to the Board. Liquor Commission Report – Chairman Briscoe had nothing to report. Annexation Committee Report – Chairman Briscoe had nothing to report. Executive Session - President Briscoe announced that there was a need for an executive session and entertained a motion. Trustee Thompson moved, Trustee Parrish seconded the motion to go to executive session to discuss personnel and land acquisition at 7:40 p.m. Ayes: Mason, Thompson, Horvat, Houchens, Martin & Parrish Nays: None Motion carried.
Trustee Thompson moved, Trustee Horvat seconded the motion to return to regular session at 8:05 p.m. Ayes: Thompson, Parrish, Horvat, Martin, Mason & Houchens Nays: None Motion carried. Action from Executive Session – President Briscoe noted that there was no action to be taken resulting from Executive Session. As Appropriate – President Briscoe stated that the color of the inside portion of the intersection at Wabena Avenue and Mondamin Street was being looked at and wanted the Board to see the colors that were possible. Several board members asked if the inside portion was concrete or bricks. Administrator Grabowski stated that it was going to be solid colored concrete instead of bricks. Crosswalks are to be brick pavers. He then stated that he wanted to run it by the Board so that in the future someone doesn’t ask why that color was chosen. The two colors that were being considered were Brick Red and Quarry Red. The color that was chosen by the Board was "Brick Red." President Briscoe then stated that there was a request to have a conversation about contracts A & B. Contract A is for work on East Church Street, East St. Mary’s Street and North Wabasso Street reconstruction and storm sewer installation. Contract B is for work on West Church, West St. Mary’s Street and North Osceola Street reconstruction and storm sewer installation. Trustee Martin commented that one of the formats for the contracts would be to say that the underground is one phase of the work, the paving, the storm sewers and sidewalks are another phase. He went on to say that contractors could bid one or the other contract and state on the bid form that the underground bid is one figure, the paving is another figure or they could give a complete bid for the combined package. Consensus by the Board was to bring back to the Committee of the Whole meeting on Thursday, April 10, 2008 at 7:00 p.m. Hearing no further comments or questions President Briscoe called for adjournment. Trustee Parrish moved, Trustee Martin seconded the motion to adjourn the meeting at 9:11 p.m. All voted yes, motion carried. Milissa Felker, Deputy Clerk Date approved: April 22, 2008
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