 |
 |
 |
 |
  |
     |
   |
  |
|
|
Minutes of Village Board Meeting - October 27, 2009MINUTES OF VILLAGE BOARD MEETING President Patrick Brennan called the meeting to order at 7:12 p.m. followed by the Pledge of Allegiance. Members present: Rudy Martin, Ray Mason, Dennis Martin, Dick Parrish & Terry Houchens. Trustee absent: Barry Thompson. Also present: Jim Grabowski – Village Administrator, John Harrington – Finance Director, Steve Pala – Assistant Village Administrator, Justin Meyer – Deputy Chief of Police, Chris Spesia – Village Attorney, Rob Tonarelli – Superintendent of Public Works, & Sean Kelly – Village Engineer. Changes To Agenda – President Brennan stated that there were no changes to the agenda. Review of Minutes – Minutes of Village Board Meeting of September 22, 2009 were reviewed. Trustee D. Martin moved, Trustee Mason seconded the motion to accept the minutes of September 22, 2009 village board meeting as presented. Ayes: R. Martin, D. Martin, Houchens, Parrish and Mason Nays: None Absent: Thompson Motion carried. Minutes of Special Village Board Meeting of September 29, 2009 were reviewed. Trustee Mason moved, Trustee Houchens seconded the motion to accept the minutes of September 29, 2009 special village board meeting as presented. Ayes: D. Martin, Houchens, R. Martin, Mason and Parrish Nays: None Absent: Thompson Motion carried. Bills and Transfers – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented. Hearing no comments or questions President Brennan called for a vote on the motion. Ayes: Mason, Parrish, Houchens, D. Martin and R. Martin Nays: None Absent: Thompson Motion carried. Treasurer's Report – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Hearing no comments or questions President Brennan called for a vote on the motion. Ayes: R. Martin, Parrish, D. Martin, Mason, and Houchens Nays: None Absent: Thompson Motion carried. Acceptance of 2009 Village Financial Statement – Brian Zabel, Village Auditor reported that his firm had audited the Village finances. He noted that they had not found any misstatements, misappropriations or concerns of any kind and that the Village was in a stable financial position. He pointed out that the cash position had decreased from $25 million to $23.5 million, adding that part of that funding was used for putting in infrastructure. Total assets had increased from $115 million to $120 million. The Village had issued $5 million worth of bonds to finance some of the improvements and they paid down and refinanced others resulting in the total debt increasing from $22 million to $24 million. Total Revenues decreased during the year from $11.9 million to $10.1 million mostly in the areas of permits and interest income. The water and sewer revenue decreased largely due to recapture fees, but normal operating revenues decreased slightly as well. He stated that the tax rate was low as compared to other communities. Last year’s rate was .6235 and this year’s is .6219. He encouraged the Board to accept the audit as presented. Trustee D. Martin moved, Trustee Houchens seconded the motion to accept the Fiscal Year 2009 Financial Statement as presented. Ayes: Houchens, Parrish, D. Martin, Mason, R. Martin Nays: None Absent: Thompson Motion carried. Trustee D. Martin asked those present to consider turning in their copies of the document as the Village from time to time has the need for copies and it will keep them from having to reproduce them. Mr. Zabel then thanked the Village Staff for their cooperation and added that he thought John Harrington was doing a very good job. Presentation Honoring Sergeant First Class Lane Lucado – President Brennan invited SFC Lane Lucado to come forward and presented him with a certificate of appreciation for his 26 years of service in our country’s fight for freedom. President Brennan stated that Mr. Lucado was a true heroSFC Lucado thanked the Board and stated that he brought a couple of photo albums from his tour of duty and invited everyone to take a look at them if they wanted to see what it was like over there. Public Forum – opened at 7:22 p.m. Mr. Jerry Davidson of Canal Road, Minooka, IL addressed the Board. He thanked Rob Tonarelli and his crew for placing the safety cones at the intersection of Ridge Road and Mondamin Street for the previous weekend during Lions Club Candy Day, making it safer for those doing the collecting. He also congratulated Police Chief Doug Hayse and all those involved for the successful Trivia Night benefiting Special Olympics. Public Forum was closed at 7:23 p.m. Consent Agenda – Trustee Mason moved, Trustee Parrish seconded the motion to approve the consent agenda. Ayes: Parrish, R. Martin, Houchens, Mason & D. Martin Nays: None Absent: Thompson Motion carried. Resolution Approving Release of Bond #CSB757760200 for 84 Lumber ($112,923.00) (2009R-1230) Resolution Approving Release of Bond #CSB757760400 for 84 Lumber ($27,538.00) (2009R-1231) Resolution Approving Pay Request #4 for the Ferguson Boulevard Construction to "D" Construction, Inc. in the amount of $1,112,264.10 (2009R-1232) Resolution Approving Pay Request #2/Final for the Prairie Ridge Paving, Phase #2, Unit #2 to P.T. Ferro Construction $1,292.76 (2009R-1233) Resolution Approving Pay Request #3 for the Rivers Edge Drive Reconstruction to D.E. Thompson Excavating, Co. $18,822.96 (2009R-1234) Resolution Approving Pay Request #2 for Various Underground Utility Improvements to D.E Thompson Excavating Co. on the amount of $188,265.60 (2009R-1235) Resolution Approving Change Order #3 for Ridge Road/Mondamin Street Improvement Project to Allied Landscaping Corporation -$32,654.50 (2009R-1236) Resolution Approving Payment for Renewal of Village Insurance Policy, IML Risk Management Association (2009R-1237) Old Items – there were no old items to be considered. New Items – Appointment of Robert Stewart as Emergency Management Agency Coordinator - Trustee D. Martin moved, Trustee Parrish seconded the motion to appoint Mr. Robert Stewart as the Emergency Management Agency Coordinator for the Village of Minooka. Ayes: R. Martin, D. Martin, Houchens, Parrish and Mason Nays: None Absent: Thompson Motion carried. President Brennan invited Mr. Stewart to come forward to be sworn in. Mary Ray swore Mr. Stewart in as the Emergency Management Agency Coordinator for the Village. President Brennan congratulated Mr. Stewart and thanked him for agreeing to serve in that capacity. Ordinance Amending Municipal Code Section 3-15 Regarding Business Registration – Mr. Grabowski stated the ordinance establishing a certificate of registration and the business registration application had been reviewed by the Ordinance and Building Committee and also presented at the Committee of The Whole meeting earlier in the month. The ordinances includes an initial $50 fee and $25 annually after that. The registration is for May 1st through April 30th, is nontransferable and the Building Dept. would perform inspections every three years after the initial one. Mr. Grabowski explained that the registrations would help the Staff determine proper zoning for businesses to provide for inspections for safety, and to act as vital information in the event of an emergency. Trustee Mason moved, Trustee Parrish seconded the motion to approve Resolution #2009-31 Amending Municipal Code Section 3-15 Regarding Business Registration. Trustee Houchens explained that he was opposed to the ordinance and noted that he felt it was not a good time to throw this out to the local businesses; going through another level of bureaucracy that deals with businesses at this time is not in the best interest of the economy. Hearing no further comments or questions, President Brennan called for a vote on the motion. Ayes: D. Martin, R. Martin, Mason and Parrish Nays: Houchens Absent: Thompson Motion carried. Resolution Authorizing Acceptance of a Proposal to Install a Stair Step Bar Screen at the Waste Water Treatment Plant from Dahme Mechanical Industries, Inc. – Mr. Grabowski stated that the amount proposed for the stair step bar screen was not to exceed $23,475. He recommended acceptance of the proposal, waiving the normal bidding procedure. Trustee Mason moved, Trustee D. Martin seconded the motion to pass Resolution #2009R-1238 Awarding Proposal to Install a Stair Step Bar Screen at the Waste Water Treatment Plant, not to exceed $23,475. Ayes: Mason, Parrish, Houchens, D. Martin and R. Martin Nays: None Absent: Thompson Motion carried. Resolution Awarding Roadway Improvements to Phase 1, Unit 2 of Prairie Ridge Subdivision – Mr. Grabowski stated that the improvements would be paid for by proceeds recovered in the bond draw for the subdivision. He noted that the proposal was under the budget for the project and he recommended accepting the proposal and waiving the normal bidding procedure. Trustee D. Martin moved, Trustee R. Martin seconded the motion to pass Resolution #2009R-2039 Awarding Roadway Improvements to Phase 1, Unit 2 of Prairie Ridge Subdivision not to exceed $86,246.85. Ayes: R. Martin, Parrish, D. Martin and Houchens Nays: Mason Absent: Thompson Motion carried. Resolution Authorizing Acceptance of a Proposal from "D" Construction for Paving on Twin Rail Drive – Mr. Grabowski stated that the proposal was for patching Twin Rail Drive and would be paid for by capital construction funds. He noted that the Public Works Committee and the Committee of The Whole meetings had reviewed the proposal and he recommended its acceptance, waiving the normal bidding procedure. Trustee D. Martin moved, Trustee R. Martin seconded the motion to pass Resolution #2009R-1240 Awarding Twin Rail Drive Roadway Improvements to "D" Construction not to exceed $21,000. Trustee Mason stated that he doesn’t care to have "D" Construction working in the Village any more. Trustee Parrish asked if the project could be completed before winter. Sean Kelly replied that they would adding that it would take them approximately one week to a week and a half. Hearing no further questions or discussion, President Brennan called for a vote on the motion. Ayes: Houchens, Parrish, D. Martin and R. Martin Nays: Mason Absent: Thompson Motion carried. Resolution Authorizing Execution of an Agreement with Ryan and Smith Builders – Mr. Grabowski stated that the agreement was regarding the dirt stockpile locate don Longwood Court in Indian Ridge. He noted that the Village had recently adopted an ordinance regulating stockpiles to develop safety standards. He also noted that the pile was reshaped to make a safer slope, however the location does not comply with the ordinance. The developer has asked for additional time to relocate the pile so we provided the agreement requiring them to move it by September 30, 2010 and it was thought that was a fair compromise. Trustee Mason moved, Trustee D. Martin seconded the motion to pass Resolution #2009R-1241 Authorizing Execution of an Agreement with Ryan & Smith Builders. Ayes: Parrish, R. Martin, Houchens, Mason and D. Martin Nays: None Absent: Thompson Motion carried. Resolution Authorizing Letter of Cancellation of a Snowplow Contract with Beary Landscape – Mr. Grabowski stated that there had been many documented complaints and issues with the snow removal services and the Public Works Committee was recommending change of contractors. Trustee Mason moved, Trustee Houchens seconded the motion to pass Resolution #2009R-1242 Terminating the Snow Removal Service Contract. Ayes: R. Martin, D. Martin, Houchens, Parrish and Mason Nays: None Absent: Thompson Motion carried. Resolution Authorizing Award of Snowplow Contract to C. Thompson and Sons – Mr. Grabowski stated that the Village supplemented their snow removal crews with a contractor and due to performance issues with last season’s contractor, direction was to return to a previous contractor for a three-year contract. He added that C. Thompson and Sons had accepted last year’s prices and the salt will be supplied by the Village. Motion made by Trustee Parrish, seconded by Trustee Mason to pass Resolution #2009R-1243 Awarding Snow Plowing Services. Ayes: D. Martin, Houchens, R. Martin, Mason and Parrish Nays: None Absent: Thompson Motion carried. Ordinance Amending Municipal Code Section 3-4-7(A) Liquor Control, Number of Licenses; Fees – Mr. Grabowski explained that it had come to the Village’s attention that a liquor store located at 829 S. Ridge Road had closed and the store planned for 106 N. Ridge Road was not going to be opened. The recommendation of the Liquor Commission was to reduce the number of Class D licenses from four to two. Trustee Parrish moved, Trustee Mason seconded the motion to pass Ordinance #2009-32 Amending Title 3, Section 3-4-7(A) (Liquor Control, Number of Licenses; Fees) of the Minooka Village Code. Ayes: Mason, Parrish, Houchens, D. Martin and R. Martin Nays: None Absent: Thompson Motion carried. Staff Reports – Administrator Grabowski reminded everyone of the coming Halloween planned for that Saturday. He invited all to attend, either in the parade or in the sidelines watching the parade; details could be found on the Village website. Liquor Commission Report – Chairman Brennan had nothing to report. Annexation Committee Report – Chairman Brennan had nothing to report. Executive Session - President Brennan announced that there was a need for an executive session and entertained a motion. Trustee Houchens moved, Trustee Parrish seconded the motion to go into executive session to discuss possible pending litigation, property acquisition and collective bargaining at 7:40 p.m. Ayes: R. Martin, Parrish, D. Martin, Mason and Houchens Nays: None Absent: Thompson Motion carried. Trustee Parrish moved, Trustee R. Martin seconded the motion to return to regular session at 8:41 p.m. Ayes: R. Martin, Parrish, D. Martin, Mason and Houchens Nays: None Absent: Thompson Motion carried. President Brennan noted that there was no action to be taken as a result of Executive Session. As Appropriate – Trustee Houchens stated that he had placed a list of the surrounding communities Trick or Treat hours at the Trustee’s places for their interest or future reference. Hearing no further comments or questions, President Brennan called for adjournment. Trustee Houchens moved, Trustee Parrish seconded the motion to adjourn the meeting at 8:43 p.m. All voted yes, motion carried. Mary L. Ray, Village Clerk
|
||||||
