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Minutes of Village Board Meeting - November 24, 2009
MINUTES OF VILLAGE BOARD MEETING President Patrick Brennan called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: Rudy Martin, Dennis Martin, Dick Parrish, Terry Houchens and Barry Thompson. Trustee Absent: Ray Mason. Also present: Jim Grabowski – Village Administrator, John Harrington – Finance Director, Rob Tonarelli – Superintendent of Public Works, Doug Hayse –Chief of Police, Justin Meyer – Deputy Police Chief, Steve Thornton – Building & Zoning Officer, Chris Spesia – Village Attorney and Sean Kelly – Village Engineer. Changes To Agenda – President Brennan stated that there were no changes to the agenda. Review of Minutes – Minutes of Village Board Meeting of October 27, 2009 were reviewed. Trustee Houchens moved, Trustee Parrish seconded the motion to accept the minutes of October 27, 2009 village board meeting as presented. Ayes: Houchens, Parrish, D. Martin and R. Martin Nays: None Abstain: Thompson Absent: Mason Motion carried. Bills and Transfers – Trustee D. Martin noted that there was an addition of the IEPA Debt Service Payment in the amount of $98,378.82 and the Citizens Bank – 2002 General Obligation Bond Interest in the amount of $16,105 to be added to the Bills and Transfers. Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented with the additional items listed above. Hearing no comments or questions President Brennan called for a vote on the motion. Ayes: Parrish, R. Martin, Thompson, Houchens and D. Martin Nays: None Absent: Mason Motion carried. Treasurer's Report – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Hearing no comments or questions President Brennan called for a vote on the motion. Ayes: R. Martin, D. Martin, Houchens, Parrish and Thompson Nays: None Absent: Mason Motion carried. Public Forum – opened at 7:05 p.m. President Brennan commented that he thought the downtown area looked great and he wanted to thank the Special Events Committee and all the other volunteers who worked on the decorations on Sunday and also for Public Works Department employees who had been working on decorations at the Village Hall; everything looks super. He also wanted to wish everyone a Happy Thanksgiving. Jerry Davidson of Canal Road, Minooka thanked the Village Board for adopting the new policy on Lions Park use. Public Forum was closed at 7:08 p.m. Consent Agenda – Mr. Grabowski read each item listed on the Consent Agenda and noted that all had been discussed at the Committee of The Whole and were recommended for approval by the Board. Trustee Thompson moved, Trustee Parrish seconded the motion to approve the consent agenda. Ayes: D. Martin, Houchens, Thompson, R. Martin and Parrish Nays: None Absent: Mason Motion carried. Resolution Proclaiming December as Drunk & Drugged Driving Prevention Month (2009R-1244) Resolution Approving Pay Request #3 for Various Underground Utility Improvements to D.E Thompson Excavating Co. on the amount of $33,859.80 (2009R-1245) Resolution Approving Pay Request #5 for Ferguson Boulevard Construction to D Construction Co ($593,904.91) (2009R-1246) Resolution Approving Change Order #1 for 2010 MFT Program to D Construction Co in the amount of $9,727.32 (2009R-1247) Resolution Approving Pay Request #3 for 2010 MFT Program to D Construction Co in the amount of $29,860.29 (2009R-1248) Resolution Approving Pay Request #1 for Twin Rail Patching to D Construction to D Construction. $20,988.00 (2009R-1249) Resolution Approving Pay Request #11 for Contract A Road Improvement Project to Len Cox & Sons Excavating in the amount of $29,388.44 (2009R-1250) Resolution Approving Pay Request #11 for Contract B Road Improvement Project to Len Cox & Sons Excavating in the amount of $17,702.72 (2009R-1251) Resolution Amending the Fiscal Year 2009-2010 Budget (2009R-1252) Resolution Approving Letter of Credit Reduction Request for Minooka Industrial (2009R-1253) Resolution Approving Letter of Credit Reduction Request for AMB Development, Ferguson Boulevard (2009R-1254) Old Items – there were no old items to be considered.
New Items –
Ordinance Authorizing
Increase of Street & Bridge Levy – Mr. Grabowski
stated that in 2005 the Village approved an
alternate revenue bond issue to pay for road
improvements including Ridge Road, Mondamin Street,
Wabena Avenue and Coady/Massasoit Streets. The
proceeds from that issue are to be paid off with
Street and Bridge Levy funds and the debt payments
in fiscal year 2011 total $249,115. Ayes: Thompson, Parrish, Houchens, D. Martin and R. Martin Nays: None Absent: Mason Motion carried. Setting Public Hearing Date of December 16th for Tax Levy Public Hearing and Placing the Levy on Public Exhibit – Mr. Grabowski explained that the total recommended levy was $3,287,741 and noted that it exceeded last year’s by more than 5% and a Truth in Taxation public hearing would be required. Trustee D. Martin moved, Trustee Thompson seconded the motion to set the Public Hearing date of December 16, 2009 and placing the Property Tax Levy on public exhibit. Ayes: Thompson, R. Martin, Parrish, D. Martin and Houchens Nays: None Absent: Mason Motion carried. Resolution Authorizing Execution of a Letter of Agreement and Escrow Holdback Agreement with AMB Corporation – Mr. Grabowski explained that the letter was regarding certain improvements remaining on the development property and that AMB was in the process of selling the building to Grainger Industrial Supply. The funds to be escrowed would be required to be enough to complete the improvements if the Village had to assume responsibility for them. It provides for 125% of the cost of each to be escrowed and allows AMB to draw from the account to pay the contractors with the Village being allowed to object to a draw. Once the project is complete, the escrow agent would return the unused funds to AMB. If the projects are not complete by June 1, 2010, the Village could step in and complete the projects. He explained further that the amount of the easement acquisition was known but the landscape would vary because AMB was working on its completion. The amount would be decided the day of the closing and be included on the document.. He added that the agreement was necessary for the sale of the building and asked the Board for their consideration. Trustee Thompson moved, Trustee Parrish seconded the motion to pass Resolution #2009R-1255 Authorizing Execution of a Letter of Agreement and Escrow Holdback Agreement with AMB Corporation. Ayes: Houchens, Parrish, D. Martin, R. Martin and Thompson Nays: None Absent: Mason Motion carried. Resolution Adopting a Lions Park Use Policy – Mr. Grabowski stated that the proposed policy would provide for Village residents and current Lions Club members could reserve the park pavilions before non-residents and changes the deposit amount based on residency or membership in the Minooka Lions Club. Trustee Houchens moved, Trustee Parrish seconded the motion to pass Resolution #2009R-1256 Adopting a Lions Park Use Policy. Ayes: Parrish, R. Martin, Thompson, Houchens and D. Martin Nays: None Absent: Mason Motion carried. Set Village Board Meeting Dates for December 2009 – Mr. Grabowski stated that the change in the meeting dates for the Village Board meeting and the Committee of The Whole meeting would affect only the meetings in the month of December. Motion made by Trustee D. Martin, seconded by Trustee Parrish to Set Village Board Meeting Dates for December 2009. Ayes: R. Martin, D. Martin, Houchens, Parrish and Thompson Nays: None Absent: Mason Motion carried. Staff Reports – Administrator Grabowski stated that there was nothing additional to report and wished everyone a Happy Thanksgiving. Liquor Commission Report – Chairman Brennan had nothing to report. Annexation Committee Report – Chairman Brennan had nothing to report. Executive Session - President Brennan announced that there was a need for an executive session and entertained a motion. Trustee Thompson moved, Trustee R. Martin seconded the motion to go into executive session to discuss Possible and Pending Litigation and Collective Bargaining at 7:14 p.m. Ayes: D. Martin, Houchens, Thompson, R. Martin and Parrish Nays: None Absent: Thompson Motion carried. Trustee Thompson moved, Trustee R. Martin seconded the motion to return to regular session at 8:19 p.m. Ayes: D. Martin, Houchens, Thompson, R. Martin and Parrish Nays: None Absent: Mason Motion carried. President Brennan noted that there was no action to be taken as a result of Executive Session. As Appropriate – Trustee Thompson wished everyone a Happy Thanksgiving and said Go Packers. Trustee R. Martin commented that he would like them to look into getting a solar powered light at Ridge Road and Holt Road intersection as it was extremely dark at the intersection. Mr. Grabowski replied that Chief Hayse was working on it with the Township and County. President Brennan noted that he would be attending a meeting at Kendall County the following week and would bring it up. Hearing no further comments or questions, President Brennan called for adjournment. Trustee Thompson moved, Trustee Parrish seconded the motion to adjourn the meeting at 8:24 p.m. All voted yes, motion carried.
Mary L. Ray, Village Clerk
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