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Minutes of Village Board Meeting - February 23, 2010
MINUTES OF VILLAGE BOARD MEETING President Patrick Brennan called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: Rudy Martin, Ray Mason, Dennis Martin, Terry Houchens, Dick Parrish and Barry Thompson. Also present: Jim Grabowski – Village Administrator, John Harrington – Finance Director, Rob Tonarelli – Superintendent of Public Works, Doug Hayse –Police Chief, Justin Meyer – Deputy Police Chief, Steve Thornton – Building & Zoning Officer, Chris Spesia – Village Attorney and Sean Kelly – Village Engineer. Changes To Agenda – President Brennan stated that agenda item 9I would be removed from the Consent Agenda and added to end of New Items; agenda items 11 D and E would be considered in reverse; and agenda item 11F would be removed from the agenda altogether. There were no comments or objections. Review of Minutes – Minutes of Village Board Meeting of January 26, 2010 were reviewed. Trustee Houchens moved, Trustee Thompson seconded the motion to accept the minutes of January 26, 2010 village board meeting as presented. Ayes: Parrish, R.. Martin, Thompson, Houchens, Mason and D. Martin Nays: None Motion carried. Bills and Transfers – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented Ayes: R. Martin, D. Martin, Houchens, Parrish, Thompson and Mason Nays: None Motion carried. Treasurer's Report – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented. Ayes: D. Martin, Houchens, Thompson, R. Martin, Mason and Parrish Nays: None Motion carried. Public Forum – President Brennan opened public forum at 7:06 p.m. No one came forward. Consent Agenda – Mr. Grabowski read each item listed on the Consent Agenda and noted that all had been discussed at the Committee of The Whole and were recommended for approval by the Board. Trustee Thompson moved, Trustee Parrish seconded the motion to approve the consent agenda with the removal of agenda item regarding renewal of employee health insurance to be considered under new items. Ayes: D. Martin, Houchens, Thompson. R Martin, Mason and Parrish Nays: None Motion carried.
Old Items – Ordinance Amending Title 8, Adding Section 7 to the Municipal Code, Vehicle Seizure and Impoundment – Mr. Grabowski noted that this item was continued from the January Village Board meeting which was the ordinance amending Title 8, creates Chapter 7, vehicle impoundment which creates a tow fee. He noted that the Police Department had occasion to tow a vehicle of an offender, incurring administrative fees. The ordinance will help cover some of these fees; the fee is proposed at $250.00. Trustee Mason moved, Trustee Parrish seconded the motion to adopt Ordinance #2010-09 Amending Title 8, Adding Section 7 to the Municipal Code, Vehicle Seizure and Impoundment. Ayes: Houchens, R. Martin, D. Martin, Mason, Parrish and Thompson Nays: None Motion carried. New Items – Ordinance Amending Section 9-1 of Municipal Code, Overweight Vehicles – Mr. Grabowski stated that the proposed ordinance would amend Title 9, Section 1 of Municipal Code caused by a change in State law, necessitating the change in the local code to more clearly define “local delivery trucks” and increased the weight limit from 73, 280 pounds to 80,000 pounds on certain roads. He added that certain roads were exempted, detailed in 9-1-21(B) of the proposed ordinance. Trustee Parrish moved, Trustee Houchens seconded the motion to adopt Ordinance #2010-10 Amending Title 9, Section 1, Vehicle Weight Limitations and Penalties. Ayes: R. Martin, Parrish, Thompson, Houchens, Mason and D. Martin Nays: None Motion carried. Ordinance Amending Title 3, Section 3-4-7(A) Liquor Control, Number of Licenses; Fees - Mr. Grabowski stated the amendment would decrease the number of A3 liquor licenses from 3 to 2 following the closing of Gino Angelo’s. Trustee Thompson moved, Trustee Parrish seconded the motion to adopt Ordinance #2010-11 Amending Title 3, Section 3-4-7(A) of Municipal Code, Decreasing the Number of Class A3 Liquor Licenses from 3 to 2. Ayes: Parrish, D. Martin, Houchens, R. Martin, Thompson and Mason Nays: None Motion carried. Ordinance Amending Title 3, Section 3-4-7(A) Liquor Control, Number of Licenses; Fees - Mr. Grabowski stated that this amendment would decrease the number of D1 liquor licenses from 7 to 5 because one business that had applied but never opened and another that had not applied for renewal for 2 consecutive years. Trustee Thompson moved, Trustee Parrish seconded the motion to adopt Ordinance #2010-12 Amending Title 3, Section 3-4-7(A) of Municipal Code, Decreasing the Number of Class D-1 Liquor Licenses from 7 to 5. Trustee Thompson asked that the owner of La Vita E Bella be notified of the reduction in licenses so she would be aware. Others agreed. Hearing no other questions or comments, President Brennan asked for a vote on the motion. Ayes: D. Martin, Houchens, Thompson, Parrish, Mason and R. Martin Nays: None Motion carried. Resolution Authorizing Execution of an Open Space Lands Acquisition and Development grant Agreement with Illinois Department of Natural Resources – Mr. Grabowski stated that in working with the grant consultant, the Village had been awarded a $400,000 grant for development of the Wapella Street Park. Trustee Houchens moved, Trustee Thompson seconded the motion to pass Resolution #2010R-1287 Authorizing Execution of an Open Space Lands Acquisition and Development Grant Agreement with Illinois Department of Natural Resources. Ayes: Mason, Thompson, R. Martin, Houchens, D. Martin and Parrish Nays: None Motion carried.
Trustee Houchens remarked that the 50/50 matching
grant was for phase 1 of the master plan for this
park. He added that the completed concept plan which
included a music shelter area, three soccer fields
and parking lot facilities, could still use public
input as long as it follows the design standards
submitted for the grant. Phase II would entail an
additional $400,000 on the parcel. All monies
matched by the Village would come from Park Site
Fees, using no tax dollars. He also stated that they
wanted this park to be an asset to the Village as
Lions Park is, with some different features they
could be proud of. He commented that it had been a
team effort in obtaining the grant and he wished to
thank the Staff and everyone for all the hard work
involved. The Village has received $1.3 million
total in park grants to date and it wasn’t achieved
by accident but rather by hard work. President
Brennan remarked that he wanted to thank everyone
involved as well, noting that all the Trustees and
Staff had worked hard for it and getting it was a
big thing. Resolution Authorizing Execution of a Professional Services Agreement, Upland Design Ltd. for Administration of the Wapella Park OSLAD Grant – Mr. Grabowski stated that the design of the park was next. He asked the Board to consider an agreement with Upland Design Ltd. The scope of services in the agreement also includes administration and design of the phase two improvements. Staff from Upland administered and completed over twenty OSLAD-funded projects with budgets from $600,000 to $1.3 million. They are very familiar with IL Dept. of Natural Resource requirements. The agreement states that design and construction service work is billed at an hourly rate with a not to exceed total of $67,570 and was discussed at the Committee of The Whole meeting the previous week. Total fees for phase one are $39,720. The agreement calls for completion of the design, preparation of the bid documents, bidding, award recommendation, and supervision of the construction phase and also preparation of the paperwork for IDNR reimbursement of the grant money. He stated that Upland had come highly recommended to the Village and a representative of the firm, Michelle Kelly was present at the meeting if anyone had any questions or would like to introduce themselves to her. Trustee Houchens moved, Trustee D. Martin seconded the motion to pass Resolution #2010R-1288 Authorizing Execution of a Professional Services Agreement with Upland Design Ltd. for Administration of the Wapella Park OSLAD Grant. Ayes: Thompson, Parrish, R. Martin, D. Martin, Mason and Houchens Nays: None Motion carried. Resolution Approving the Renewal of the Village Health Insurance Policy with Blue Cross/Blue Shield – Mr. Grabowski stated that the resolution would authorize the renewal of the Village health insurance for the period from March 1, 2010 to February 28, 2011. The current health insurance expires on February 28, 2010 so they had Mesirow Financial, the insurance broker, review the current plan give them alternatives to the proposed increase. A lot of options were reviewed and after much discussion, and unfortunately, nothing would help lower the burden. The Budget Committee recommends that the current plan be renewed with no change in benefits or out-of-pocket costs and also offer an Health Savings Account (HSA) plan with maximum out-of-pocket costs of $2500 for individuals and $5,000 for all other rates. The Village would contribute $1250 to each employee’s HSA account for those who use that coverage. There also had been discussion of renewing the current plan in place for one month to allow Staff to get the HSA in place. He noted that the HSA would be for the non-represented employees as well as those represented by the Operating Engineer’s Union, Local 150. Following discussion of details of changes the new policy proposed, Trustee Thompson moved, Trustee Mason seconded the motion to table the discussion until after executive session. Ayes: Parrish, D. Martin, Houchens, R. Martin, Thompson and Mason Nays: None Motion carried. Staff Reports – Administrator Grabowski noted that the Board members had received an invitation from Channahon School District #17 for a local official get together and the day was in error; it should have said Tuesday, March 16th. He then noted that the Police Pension Board had scheduled a meeting for Monday, March 1st at 5:30 p.m. and the Budget Committee was meeting on Wednesday, March 3rd at 6:30 p.m. Liquor Commission Report – Liquor Commissioner, President Brennan stated that the Commission had met before the Village Board meeting and reviewed the request of Ms. Carri Bueno to transfer the liquor license for Fat Boyz Pizza & Stuff into her name as she was now the majority owner of the business. He said that they have approved the transfer and added that the previous owner would still be there but would be taking a step back from the day-to-day operations. He added that she seemed very nice and they had received good reports on her. Annexation Committee Report – Chairman Brennan had nothing to report. Executive Session - President Brennan announced that there was a need for an executive session and entertained a motion. Trustee Thompson moved, Trustee Houchens seconded the motion to go to executive session at 7:24 p.m. to discuss personnel, possible or pending litigation, land acquisition and collective bargaining. Ayes: R. Martin, Parrish, Thompson, Houchens, Mason and D. Martin Nays: None Motion carried. Trustee Houchens moved, Trustee Parrish seconded the motion to return to regular session at 9:57 p.m. Ayes: R. Martin, Parrish, Thompson, Houchens, Mason and D. Martin Nays: None Motion carried. President Brennan announced that a previous agenda item regarding employee health insurance had been tabled earlier and still needed consideration. Resolution Approving the Renewal of the Village Health Insurance Policy with Blue Cross/Blue Shield – Mr. Grabowski reiterated that the resolution would renew the employee health insurance with the following changes which will be made before President Brennan signs it are in the last sentence of the last paragraph. It will read that the Blue Cross Blue Shield PPO will be offered beginning March 1, 2010 and the Health Savings Account plan would be offered on April 1, 2010 and strike the language “for one year” from the resolution. He also asked that the motion to pass the resolution include the contingency that non-represented and Local 150 employees will only be offered the HSA on April 1, 2010 and that the Village will contribute $1250 per year to each employee in the HSA plan. Trustee D. Martin moved, Trustee Mason seconded the motion to pass Resolution #2010R-1289 approving the renewal of the Village Health Insurance Policy with Blue Cross/Blue Shield with the amended language requested above. Trustee Thompson asked if Staff would be sure to confirm with Mesirow Financial that they don’t prorate the deductible over a year as in his experience, when a partial year is involved, the full deductible was not realized because it was prorated. Others agreed. Hearing no further questions or comments, President Brennan called for a vote on the motion. Ayes: Parrish, D. Martin, Houchens, R. Martin, Thompson and Mason Nays: None Motion carried. As Appropriate – President Brennan stated that the request for funding of the Memorial Day parade had inadvertently been left off the agenda. Discussion followed regarding whether or not to consider it or to wait until a later meeting. Consensus of the Board was to wait since the parade was not until May. It will be placed on the next Village Board meeting agenda. Hearing no further comments or questions, President Brennan called for adjournment. Trustee Thompson moved, Trustee Parrish seconded the motion to adjourn the meeting at 10:02 p.m. All voted yes, motion carried.
Mary L. Ray, Village Clerk
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