Minutes of Village Board Meeting - April 27, 2010

MINUTES OF VILLAGE BOARD MEETING
TUESDAY, APRIL 27, 2010


President Patrick Brennan called the meeting to order at 7:02 p.m. followed by the Pledge of Allegiance. Members present: Rudy Martin, Ray Mason, Dennis Martin, Terry Houchens and Dick Parrish. Member absent: Barry Thompson. Also present: Jim Grabowski – Village Administrator, John Harrington – Finance Director, Rob Tonarelli – Superintendent of Public Works, Steve Thornton – Building & Zoning Officer, Justin Meyer – Deputy Police Chief, Chris Spesia – Village Attorney and Sean Kelly – Village Engineer.

Changes To Agenda – President Brennan announced that agenda item 11H would be removed from the agenda as it was not ready. There were no comments or objections.

Review of Minutes – Minutes of Village Board Meeting of March 23, 2010 were reviewed. Trustee Houchens moved, Trustee Mason seconded the motion to accept the minutes of March 23, 2010 village board meeting as presented.
Ayes: Mason, Parrish, Houchens, D. Martin and R. Martin
Nays: None
Absent: Thompson
Motion carried.

Bills and Transfers – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Bills and Transfers as presented at the Committee of The Whole meeting and with the addition of those passed out at this meeting, totaling $299,796.93.
Ayes: R. Martin, Parrish, D. Martin, Mason and Houchens
Nays: None
Absent: Thompson
Motion carried.

Treasurer's Report – Trustee D. Martin moved, Trustee Houchens seconded the motion to approve the Treasurer's Report as presented.
Ayes: Houchens, Parrish, D. Martin, Mason, and R. Martin
Nays: None
Absent: Thompson
Motion carried.

Public Forum – President Brennan opened public forum at 7:17 p.m. President Brennan announced that the Minooka Community High School Arrowettes had won the State Championship at their competition. Many of the team members were present at the meeting to accept the Village’s congratulations. He invited their Coach, Sabrina Dubek to come forward to receive recognition for their accomplishment. He read from an article about them stating that the competition had been a team dance AAA Hip Hop competition. They competed against the nine-time reigning champions and won. He also noted that they had finished third in open pompon competition. President Brennan presented the team with a gift for each of them and the Village Board congratulated each of them individually.

President Brennan closed the public forum at 7:22 p.m.

Consent Agenda – Mr. Grabowski read each item listed on the Consent Agenda and noted that all had been discussed at the Committee of The Whole and were recommended for approval by the Board. Trustee Mason moved, Trustee Parrish seconded the motion to approve the consent agenda as presented.
Ayes: Parrish, R Martin, Houchens, Mason and D. Martin
Nays: None
Absent: Thompson
Motion carried.

• Resolution Approving Request for Letters of Credit Reduction, AMB Properties
     1. International Boulevard Improvements (Ferguson Blvd.) (2010R-1298)
     2. MSF Site Improvements (2010R-1299)
• Resolution Approving Final Pay Request for Huber Stair Step Screen Installation to Huber Technology ($9,189.20) (2010R-1300)
• Resolution Authorizing Extension of a Contract for Landscape Services with Hispano Lawn Maintenance Co. ($68,111) (2010R-1301)
• Proclamation Requesting that Chicago Metropolitan Agency for Planning Include the Illiana Expressway in Fiscally Constrained Major Capital Projects
• Resolution Accepting Grant of Easement – Minooka Bible Church (2010R-1302)
• Resolution Accepting Grant of Easement – Poor Clares of Joliet (2010R-1303)
• Resolution Approving 2010 MFT Road Improvement Plan (2010R-1304)
• Resolution Authorizing Purchase of Police Vehicle (2010R-1305)
• Ordinance Amending Section 8-7 of the Municipal Code – Vehicle Seizures (2010-14)
• Resolution Authorizing Execution of an Agreement for Employee Life, AD&D Insurance Coverage (2010R-1306)
• Resolution Accepting a Professional Services Proposal from Robinson Engineering for Land Purchase Analysis (2010R-1307)
• Resolution Accepting a Professional Services Proposal from Robinson Engineering for Wapella Park Engineering (2010R-1308)

Old Items – There were no old items to consider.

New Items
Accepting Resignation of Police Chief Doug Hayse – President Brennan announced that it was necessary to accept Chief Hayse’ resignation. Trustee Parrish moved, Trustee Houchens seconded the motion to Accept resignation of Police Chief Doug Hayse.
Ayes: R. Martin, D. Martin, Houchens, Parrish and Mason
Nays: None
Absent: Thompson
Motion carried.

Approve Appointment of Justin Meyer as Interim Police Chief – Trustee D. Martin moved, Trustee Parrish seconded the motion to approve appointment of Justin Meyer as Interim Police Chief.
Ayes: D. Martin, Houchens, R. Martin, Mason and Parrish
Nays: None
Absent: Thompson
Motion carried.

Swearing In of Justin Meyer as Interim Police Chief – Clerk Ray administered the Oath of Office to Justin Meyer. Meyer recited the oath, indicating his acceptance of the appointment of Interim Police Chief in the Village of Minooka. Those present expressed their congratulations to Chief Meyer. He thanked everyone for the opportunity with the appointment and stated that he wanted to continue on with the mission for building a strong partnership with the community of Minooka.

Public Hearing for Fiscal year 2010-2011 Budget – President Brennan opened the public hearing at 7:17 p.m. Finance Director, John Harrington summarized the budget for those present. Total amount of expenditures were $14,201,433 including items carried forward from the capital budget of Fiscal Year 2010. Proposed revenues were $10,323,000. Highlighting several items from the budget, he stated that the general fund was showing a surplus of $91,600 and revenue appeared to have increased $233,000 but included in that increase was a carry-forward item to pay 2002 bonds of $546,000. He explained that backing up that one transaction actually showed that revenue fell by $313,000 from the Fiscal Year 2010 budget. He noted a couple of significant items removed from the proposed budget. The IL State income tax was reduced by $396,000 in response to Governor Quinn’s reduction of the municipal allocation of funds to municipalities; sales tax was reduced by $97,000; and interest or investment income was reduced by $132,000 based on rates falling and a smaller cash balance in the budget. Mr. Harrington further explained that in order to compensate for the reductions, two positions were removed from the budget and one position went from full-time to part-time; department heads are not receiving a salary increase; and overall in the general fund, expenses were reduced by $63,000 from 2010.

The water and sewer budget shows a surplus of $27,600, a reduction in budgeted revenue of $185,000 from 2010 in the areas of water usage and interest income. And to offset those, the expenses were reduced $115,000. The garbage fund shows a surplus of $16,100. There is a budgeted revenue and expense increase due to the fact that the service contract ends June 30, 2010 and a new agreement will go into effect July 1st and a new fee structure will be put in place at that time.

The capital budget had a total of $6,977,926 in capital items and of that $2,271,122 were carry-forward items from the 2010 budget. And $95,000 from the Village’s Stimulus Program was also included, encouraging new construction in the community.

Mr. Harrington thanked everyone for all their hard work and time spent during the budget process and asked for the Board’s positive consideration. President Brennan added his thanks to all involved in the process and noted that with revenues being down, cuts had to be made to move forward, keeping the budget balanced. Hearing no questions or comments from those present, President Brennan closed the public hearing at 7:22 p.m.

Ordinance Adopting the Annual Budget for the 2010-2011 Fiscal Year - Trustee D. Martin moved, Trustee Houchens seconded the motion to adopt Ordinance #2010-15 Adopting the Annual Budget for the 2010-2011 Fiscal Year.
Ayes: Mason, Parrish, Houchens, D. Martin and R. Martin
Nays: None
Absent: Thompson
Motion carried.

Ordinance Amending Title 3-4-7(A) of the Municipal Code – Number of Liquor Licenses; Fees (Adding a Class B License - Skinny’s Bar & Grill; Reducing Number of A1 Licenses –Schooner’s Pub) – Mr. Grabowski explained that there was a change in the ownership at Schooner’s Pub and reminded them that they had amended the Class B License at the previous Village Board meeting to better serve the operation of the business. The new owner will be calling it Skinny’s Bar and Grill at 109 W Mondamin Street. He also noted that the Village’s other Class B License was held by Fountains of Minooka/PJs Bar and Grill. The Liquor Commission had met and recommended the adoption of the ordinance. Trustee Mason moved, Trustee Parrish seconded the motion to adopt Ordinance #2010-16 Amending Title 3-4-7(A) of the Municipal Code, Number of Liquor Licenses; Fees (Adding a Class B License – Skinny’s Bar & Grill; Reducing Number of A1 Licenses) – Schooners Pub
Ayes: R. Martin, Parrish, D. Martin, Mason and Houchens
Nays: None
Absent: Thompson
Motion carried.

Ordinance Amending Title 3-4-7(A) of the Municipal Code – Number of Liquor Licenses, Fees (Increasing the Number of G1 Licenses) – PJs Bar and Grill/The Fountains of Minooka – Mr. Grabowski noted that the license was intended for the business located at 502 Twin Rail Drive. The class G1 license is a seasonal license for outdoor food and liquor consumption and reduces to zero each year as it expires on December 31st and must be renewed each year. He noted that the Liquor Commission had met and recommended adoption of the ordinance. Trustee Mason moved, Trustee R. Martin seconded the motion to adopt Ordinance #2010-17 Amending Section 3-4-7(A) – Number of Liquor Licenses; Fees (Increasing G1 Liquor License) The Fountains of Minooka/PJs Bar and Grill.
Ayes: Houchens, Parrish, D. Martin, Mason, and R. Martin
Nays: None
Absent: Thompson
Motion carried.

Resolution Authorizing Execution of a Landscape Maintenance Agreement with BioView Maintenance – Mr. Grabowski stated that the resolution would allow the Village to execute an agreement with this company to aid the Building Officer in bringing properties into compliance with our property maintenance standards. Trustee Parrish moved, Trustee R. Martin seconded the motion to pass Resolution #2010R-1309 Authorizing Execution of a Landscape Maintenance Agreement with BioView Maintenance.
Ayes: Parrish, R Martin, Houchens, Mason and D. Martin
Nays: None
Absent: Thompson
Motion carried.

Appointment to the Police Pension Board - President Brennan stated that the Minooka Police Pension Board members needed to be reappointed and stated that he recommended Kevin Sing for a two-year term, and James Grabowski for a one-year term on the Police Pension Board.

Trustee D. Martin moved, Trustee Parrish seconded the motion to appoint Kevin Sing to a two-year term of the Minooka Police Pension Board.
Ayes: R. Martin, D. Martin, Houchens, Parrish and Mason
Nays: None
Absent: Thompson
Motion carried.

Trustee Mason moved, Trustee Parrish seconded the motion to appoint James Grabowski to a one-year term of the Minooka Police Pension Board.
Ayes: D. Martin, Houchens, R. Martin, Mason and Parrish
Nays: None
Absent: Thompson
Motion carried.

Resolution Opposing Reduction of Local Government Distributive Fund – Mr. Grabowski stated that the resolution was in response to the Governor’s recent proposal to reduce the municipal share of the Local Government Distributive Fund, obtained through State income tax. The proposal would cost Minooka $252,000. He noted that there was a movement by the Will County Governmental League and others in the Chicagoland area to send resolutions like this to the Governor’s office and other legislative leaders to express opposition. Trustee Mason moved, Trustee Parrish seconded the motion to pass Resolution #2010R-1310 Opposing a Reduction of Local Government Distributive Fund.
Ayes: Mason, Parrish, Houchens, D. Martin and R. Martin
Nays: None
Absent: Thompson
Motion carried.

Resolution Authorizing the Park and Recreation Committee to Bid Wapella Street Park – Mr. Grabowski stated that the resolution would allow the Park and Recreation Committee to bid the Wapella Street Park project. Currently the design and engineering are being worked on and it’s anticipated that the plans and specifications will be ready to be bid at the next Park and Recreation Committee meeting on May 12, 2010. He reminded the Board that the resolution was recommended at the last Committee Of The Whole in order for it to be sent out to bid. Trustee D. Martin moved, Trustee Mason seconded the motion to pass Resolution #2010R-1311 Authorizing the Park and Recreation Committee to Bid Wapella Street Park, at their discretion.
Ayes: Parrish, R. Martin, Houchens, Mason and D. Martin
Nays: None
Absent: Thompson
Motion carried.

Staff Reports – Administrator Grabowski reported that on Saturday, May 1, 2010 there is a Village Wide Cleanup organized by Laurie Musclow. He invited all to volunteer their participation and to call Laurie if they are able to help or just show up at 10:00 a.m. He noted that there would be a free lunch following at the Village Hall.

Liquor Commission Report – Commissioner Brennan had nothing to report.
.
Annexation Committee Report – Chairman Brennan had nothing to report.

Executive Session - President Brennan announced that there was a need for an executive session and entertained a motion. Trustee Houchens moved, Trustee Parrish seconded the motion to go to executive session at 7:31 p.m. to discuss personnel, collective bargaining, land acquisition and possible or pending litigation.
Ayes: R. Martin, Parrish, D. Martin Mason and Houchens
Nays: None
Absent: Thompson
Motion carried.

Trustee Houchens moved, Trustee D. Martin seconded the motion to return to regular session at 8:43 p.m.
Ayes: R. Martin, Parrish, D. Martin, Mason and Houchens
Nays: None
Absent: Thompson
Motion carried.


Action From Executive Session
Ordinance Authorizing Execution of a Real Estate Contract - President Brennan announced that there was action to be taken as a result of executive session and entertained a motion regarding the Ordinance Authorizing Execution of a Real Estate Contract. Trustee Houchens moved, Trustee Parrish seconded the motion to adopt Ordinance #2010-18 Authorizing Execution of a Real Estate Contract.
Ayes: Houchens, Parrish, D. Martin, Mason and R. Martin
Nays: None
Absent: Thompson
Motion carried.

Mr. Grabowski announced that the contract was for 131 and 151 E McEvilly Road, the building adjacent to the Village Hall.

As Appropriate – President Brennan noted that there was nothing to report.

Hearing no further comments or questions, President Brennan called for adjournment. Trustee Houchens moved, Trustee Parrish seconded the motion to adjourn the meeting at 8:45 p.m. All voted yes, motion carried.

Mary L. Ray, Village Clerk
Date approved: May 25, 2010

The Village of Minooka, Illinois 121 East McEvilly Road Minooka, IL  60447 (815) 467-2151 Email Us