Minutes of Village Board Meeting - July 27, 2010

MINUTES OF VILLAGE BOARD MEETING
TUESDAY, JULY 27, 2010

President Patrick Brennan called the meeting to order at 7:00 p.m. followed by the Pledge of Allegiance. Members present: Rudy Martin, Ray Mason, Dennis Martin, Terry Houchens, Dick Parrish and Barry Thompson. Also present: James Grabowski – Village Administrator, John Harrington – Finance Director, Rob Tonarelli – Superintendent of Public Works, Steve Thornton – Building & Zoning Officer, Justin Meyer – Police Chief, Chris Spesia – Village Attorney and Kevin Biscan – Robinson Engineering.

Changes To Agenda – There were no changes to the agenda.

Review of Minutes – Minutes of Village Board Meeting of June 29, 2010 were reviewed. Trustee Thompson noticed an error on page three where it stated that Trustee Mason moved and seconded the motion approving the Consolidation of Lots #26 and #27 in Westview Subdivision. Mr. Grabowski stated that we would investigate notes on the meeting and make the correction. (Trustee D. Martin had seconded the motion). Trustee Houchens moved, Trustee Mason seconded the motion to accept the minutes of June 29, 2010 Village Board meeting as corrected.
Ayes: Mason, Thompson, Parrish, Houchens, D. Martin and R. Martin
Nays: None
Motion carried.

Bills and Transfers – Trustee D. Martin moved, Trustee Thompson seconded the motion to approve the Bills and Transfers as presented.
Ayes: Thompson, R. Martin, Parrish, D. Martin, Mason and Houchens
Nays: None
Motion carried.

Treasurer's Report – Trustee D. Martin moved, Trustee Thompson seconded the motion to approve the Treasurer's Report as presented.
Ayes: Houchens, Parrish, D. Martin, Mason, R. Martin and Thompson
Nays: None
Motion carried.

Public Forum
President Brennan opened public forum at 7:04 p.m. Jerry Davidson of Canal Road in Minooka congratulated everyone on a successful picnic the Saturday before adding that he didn’t think there were as many people attending as the previous year. President Brennan commented that everything had gone well and added that the storms threatening may have kept some people away. The Public Forum was closed at 7:05 p.m.

Consent Agenda – Mr. Grabowski read the titles of each item listed on the Consent Agenda and noted that all had been discussed at the Committee of The Whole and were recommended for approval. Trustee Thompson noted that agenda item number 9E was listed as a letter of credit “reduction” and it is actually a “release”. Mr. Grabowski agreed. Trustee Thompson moved, Trustee Parrish seconded the motion to approve the consent agenda as corrected.
Ayes: Parrish, R Martin, Thompson, Houchens, Mason and D. Martin
Nays: None
Motion carried.

• Resolution Accepting Proposal from Meade Electric for Traffic Signal Maintenance (2010-R-1336)
• Resolution Approving Request from Minooka Fire Protection District for Fill-the-Boot Fund Raiser, August 10, 12 & 14 (2010R-1337)
• Resolution Authorizing a Letter of Credit Reduction, Minooka Industrial Park (2010R-1338)
• Resolution Authorizing a Letter of Credit Reduction , Minooka Bible Church (2010R-1339)
• Resolution Authorizing a Letter of Credit Release, Ninovan Lake Estates Subdivision (2010R-1340)
• Resolution Authorizing Change Order No. 1 for Minooka Street Improvements, Contract A to Len Cox & Sons Excavating (2010R-1341)
• Resolution Approving Pay Request #13/Final for Minooka Street Improvements, Contract A to Len Cox & Sons Excavating ($14,633.10) (2010R-13442)
• Resolution Approving Change Order #1.for Minooka Street Improvements, Contract B to Len Cox & Sons Excavating (2010R-1343)
• Resolution Approving Pay Request #13/Final for Minooka Street Improvements, Contract B to Len Cox & Sons Excavating ($23,798.12) (2010R-1344)
• Resolution Approving Pay Request #16/Final for Minooka Streetscape to Allied Landscaping ($18,275) (2010R-1345)
• Request by Finance Director to Attend IGFOA Conference

Old Items – There were no old items to consider.

New Items
Resolution Awarding the Low Bid for the Wapella Street park Project – Mr. Grabowski reported that the low bid for the OSLAD Grant Wapella Street Park Improvements project at $862,429 was Frank Burla & Sons of Channahon IL. Seven bids had been opened on July 20, 2010, and a recommendation letter had been included in the Board’s packets from the Village’s consulting landscape architect, Upland Design. Discussion was held earlier in the evening at a Special Committee of The Whole meeting. The direction had been to award the base bid and consider the alternates at a future meeting. The base bid includes the main components of the large shelter, new play equipment, grading of the entire ten acres, three soccer/football fields, parking lot, multi-use path and landscaping. The start date is proposed as August 15, 2010 and the completion date is proposed as June 15, 2011. Trustee Houchens moved, Trustee Mason seconded the motion to pass Resolution #2010R-1346 Awarding the Open Space Land Acquisition Development Grant, Wapella Street Park Improvement project to Frank Burla & Sons with the right to reserve to add alternate bids at future dates.
Ayes: R. Martin, D. Martin, Houchens, Parrish, Thompson and Mason
Nays: None
Motion carried.

Resolution Awarding Contract for Motor Fuel Tax Program for Fiscal Year 2010-2011 Street Maintenance Program – Mr. Grabowski reported that the bids had been opened that morning and they had also been discussed at the Special Committee of The Whole meeting earlier that evening and the direction was to award to P.T. Ferro who was the low bidder at $308,816.48. He listed the streets included for this year’s program of resurfacing as Beechwood Drive, Colina Calle Court, Rio Poco Avenue, Valle Vista Court, Casey Drive, Miguel Court and Wabena Avenue from Coady Drive north to I-80. Patching curb work would be on Ottawa Drive and Minooka Road. Crack sealing would be performed on miscellaneous locations. Trustee Thompson moved, Trustee Mason seconded the motion to pass Resolution #2010R-1347 Awarding the MFT Street Maintenance Program to the low bidder, P.T. Ferro.
Ayes: D. Martin, Houchens, Thompson, R. Martin, Mason and Parrish
Nays: None
Motion carried.

Resolution Establishing a Voluntary Severance Plan for Village Employees – Mr. Grabowski stated that in an effort to reduce expenses to the village, the program was being created for full time employees with at least 18 years of employment with the Village. The expectation is that those more senior employees who carry a higher cost will take advantage of the program. Employees with a lower cost would then be recruited to fill the position, saving money within the budget. He then explained the details of the incentive stating that four employees were currently eligible for the program and it was anticipated that at least one of the four would enroll in the program. Trustee D. Martin moved, Trustee Parrish seconded the motion to pass Resolution #2010R-1348 Establishing a Voluntary Severance Plan for Village Employees.
Ayes: Mason, Thompson, Parrish, Houchens, D. Martin and R. Martin
Nays: None
Motion carried.

Staff Reports – Mr. Grabowski reminded the Board and those present that there was a meeting scheduled for the following evening by Grundy County Highway Department. They are holding an informational meeting for discussion of the widening of Ridge Road and the railroad viaduct from 6 p.m. to 8 p.m. in the Village Community Room. On Thursday, the Kendall County Consortium will hold a meeting in the Community Room at 7 p.m. The topic of discussion for that meeting will be Wind Power particularly for residential application. Both meeting are public meetings and all are invited to attend.

Liquor Commission Report – Liquor Commissioner Brennan announced that there was an application for a Special Event – Class E Liquor License from the Minooka Lions Club. He noted that this is given every year and that this year it would be held on August 28, 2010 from 4 p.m. to midnight. Trustee Thompson moved, Trustee Parrish seconded the motion to approve the request from the Minooka Lions Club for Summerfest Liquor License for August 28, 2010 from 4:00 p.m. until midnight.
Ayes: Houchens, Parrish, D. Martin, Mason, R. Martin and Thompson
Nays: None
Motion carried.

Annexation Committee Report – Chairman Brennan had nothing to report.

Executive Session - President Brennan announced that there was a need for an executive session and entertained a motion. Trustee Thompson moved, Trustee R. Martin seconded the motion to go to executive session at 7:13 p.m. to discuss probable and pending litigation and land acquisition.
Ayes: Parrish, R. Martin, Thompson, Houchens, Mason and D. Martin
Nays: None
Motion carried.

Trustee Thompson moved, Trustee Parrish seconded the motion to return to regular session at 7:58 p.m.
Ayes: Parrish, R. Martin, Thompson, Houchens, Mason and D. Martin
Nays: None
Motion carried.

Action From Executive Session – President Brennan stated that there was action from executive session. Resolution Authorizing Execution of a Settlement Agreement and Mutual General Release with Citizens First National Bank - Mr. Grabowski stated that the resolution related to Reflections At Waters Edge Subdivision Letter of Credit Draw. Trustee Mason moved, Trustee Thompson seconded the motion to pass Resolution Authorizing Execution of a Settlement Agreement and Mutual General Release with Citizens First National Bank.
Ayes: Thompson, R. Martin, Parrish, D. Martin, Mason and Houchens
Nays: None
Motion carried.

As Appropriate – President Brennan thanked everyone for their help with the Community Picnic the Saturday before. He noted that it had been hard work with very hot temperatures.

Hearing no further comments or questions, President Brennan called for adjournment. Trustee Thompson moved, Trustee D. Martin seconded the motion to adjourn the meeting at 8:00 p.m. All voted yes, motion carried.

Mary L. Ray, Village Clerk
Approved August 24, 2010

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